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Lexmark MX6500e 6500e Administrator's Manual

Made by: Lexmark
Type: Administrator's Guide
Category: Printer
Pages: 12
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Forms and Favorites

Administrator's Guide

Important:

 This guide is intended for MX6500e.

March 2013

www.lexmark.com

 


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Contents

Overview.....................................................................................................3

Configuring Forms and Favorites..................................................................4

Configuring bookmarks.............................................................................................................................4

Customizing the display icon.....................................................................................................................4

Using Forms and Favorites...........................................................................5

Bookmarking forms...................................................................................................................................5

Adding a bookmark using the control panel.......................................................................................................5
Editing or deleting a bookmark using the control panel.....................................................................................5

Configuring folders for bookmarks............................................................................................................6

Adding a folder using the control panel .............................................................................................................6
Adding a bookmark to a folder using the control panel .....................................................................................6
Editing or deleting a folder .................................................................................................................................6

Printing bookmarks...................................................................................................................................7

Searching for bookmarks and folders........................................................................................................7

Saving bookmarks as shortcuts.................................................................................................................7

Troubleshooting...........................................................................................8

Forms are not available or are not working..............................................................................................8

Make sure the bookmark is configured properly ...............................................................................................8
Make sure the bookmark is pointing to the correct location .............................................................................8

Some bookmarks do not appear in an exported configuration file..........................................................8

More than 60 bookmarks cannot be exported in a .ucf file ...............................................................................8

Appendix.....................................................................................................9

Notices.......................................................................................................11

Index..........................................................................................................12

Contents

2

 


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Overview

Forms and Favorites

 lets users quickly and easily print frequently used documents from the scanner control panel. First,

configure a bookmark to point to the location of an electronic file. The electronic form or other document can be located
on a Web site, a network drive, or an FTP site. Then, access the form or other document by touching the application
icon on the scanner home screen. Bookmarks can also be saved as shortcuts directly to the scanner home screen for
immediate access to your documents and forms.

Overview

3

 


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Configuring Forms and Favorites

For information on configuring and using the application from the control panel, see “Using Forms and Favorites” on
page 5.

For a comprehensive explanation of each setting available when adding or editing a bookmark, see the mouse-over
help beside each field.

Note: 

When configuring bookmarks, more options are available from the Embedded Web Server than from the

control panel.

Configuring bookmarks

1

From the Embedded Web Server, click 

Settings

 > 

Apps

 > 

Apps Management

.

2

From the list of the installed applications, click the name of the application.

3

Click 

Configure

 > 

Add

.

Note: 

You can also edit or delete existing bookmarks.

4

Type a name for the bookmark.

5

If necessary, adjust the remaining configuration settings.

Note: 

See the mouse-over help beside each field for a description of each configuration option.

6

Click 

Apply

.

Customizing the display icon

1

Access the application configuration settings from the Embedded Web Server.

2

From the Configure page, add or edit a profile, and then change the settings if necessary:

Button Text

 or 

Text

—Type up to 20 characters that will appear above the profile button on the scanner home

screen. This field is optional.

Button Icon

 or 

Icon

—Browse to a new image file that represents the profile on the scanner home screen. This

field is optional.

Button Icon when pressed

 or 

Icon when pressed

—Browse to a new image file that will appear while the profile

icon is being pressed. This field is optional.

3

Save or discard your changes.

Configuring Forms and Favorites

4

 


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Using Forms and Favorites

Bookmarking forms

Adding a bookmark using the control panel

1

From the home screen, touch the application icon.

2

If necessary, touch 

Options

.

3

Touch  .

4

Type a name for the new bookmark. This name will appear when selecting a form to print.

5

If you want to use a PIN to limit access to the bookmark, then touch 

Confidential

, select 

On

, and then touch 

.

6

Touch

.

7

If prompted, enter a four

digit PIN, and then touch 

.

8

Touch the location of the file you want to bookmark, and then touch 

.

Network

—The form is on a network share.

FTP

—The form is on an FTP site.

HTTP

—The form is on a Web page.

HTTPS

—The form is on a secure Web page.

9

If you selected 

HTTP

 or 

HTTPS

, then enter the URL of the bookmark.

10

If you selected 

Network

 or 

FTP

, then select an authentication option, and then touch 

.

Authentication options include the following:

Guest(Network Folder)/Anonymous

—This does not require users to be authenticated.

Use device authentication credential

—This requires users to enter the authentication credentials as specified

on the scanner.

Prompt for username and password

—This requires users to enter their system user name and password.

Use static username and password

—This requires administrators to specify a static user name and password

when they configure the bookmark. Users will not be prompted to enter these credentials at the scanner.

11

Follow the instructions on the touch screen to enter the location of the file you want to bookmark. Use 

 to

progress through the screens.

Editing or deleting a bookmark using the control panel

1

From the home screen, touch the application icon.

2

Touch the bookmark you want to edit or delete.

3

If necessary, touch 

Options

.

Using Forms and Favorites

5

 


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4

Touch 

 to edit a bookmark or   to delete a bookmark.

5

Follow the instructions on the touch screen to edit or delete the bookmark or bookmarks. Use 

 to progress

through the screens.

Note: 

If the bookmark is confidential, then you will be prompted for the four

digit PIN.

Configuring folders for bookmarks

Adding a folder using the control panel

1

From the home screen, touch the application icon.

2

If necessary, touch 

Options

.

3

Touch 

.

4

Type a name for the folder, and then touch 

.

The folder will appear in the list of bookmarks.

Adding a bookmark to a folder using the control panel

1

From the home screen, touch the application icon.

2

Touch the folder you want to use.

3

Touch 

.

4

If necessary, touch 

Options

.

5

Touch  .

6

Enter the information for the new bookmark. For more information, see “Adding a bookmark using the control
panel” on page 5.

Editing or deleting a folder

1

From the home screen, touch the application icon.

2

Touch the folder you want to edit or delete.

3

If necessary, touch 

Options

.

4

To edit the folder, touch 

.

To delete the folder, touch  .

5

Follow the instructions on the screen to edit or delete the folder.

Using Forms and Favorites

6

 


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Printing bookmarks

1

From the home screen, touch the application icon.

2

Touch the name of the bookmark you want to print, and then touch 

.

3

Follow the instructions on the screen to print the bookmark.

Searching for bookmarks and folders

1

From the home screen, touch the application icon.

2

Touch 

.

3

Type a keyword in the Search For field, and then touch 

.

The results of your search appear.

Saving bookmarks as shortcuts

You can turn frequently accessed bookmarks into shortcuts that show up on the home screen. Instead of touching the
application to access the list of bookmarks, users can touch the shortcut to access the bookmark immediately.

1

From the home screen, touch the application icon.

2

Touch the name of the bookmark you want to save, and then touch 

.

3

Touch 

.

4

Type the name for the shortcut as you want it to appear on the home screen, and then touch 

.

5

Select an icon graphic for the shortcut, and then touch 

.

6

From the confirmation screen, touch 

.

7

Touch 

 to print the shortcut, or touch 

.

Note: 

The icon appears on the home screen. Because of space constraints, users may need to scroll through the

home screen to access all of the available icons.

Using Forms and Favorites

7

 


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Troubleshooting

Forms are not available or are not working

Try one or more of the following:

M

AKE

 

SURE

 

THE

 

BOOKMARK

 

IS

 

CONFIGURED

 

PROPERLY

For information on configuring bookmarks, see “Configuring Forms and Favorites” on page 4.

M

AKE

 

SURE

 

THE

 

BOOKMARK

 

IS

 

POINTING

 

TO

 

THE

 

CORRECT

 

LOCATION

Verify that the form resides in the correct network location. The scanner will not validate the location that the
bookmark points to. As a result, if the URL or network location that was specified when the bookmark was created
is incorrect, the scanner will not be able to access the document.

Some bookmarks do not appear in an exported configuration
file

M

ORE

 

THAN

 60 

BOOKMARKS

 

CANNOT

 

BE

 

EXPORTED

 

IN

 

A

 .

UCF

 

FILE

Only up to 60 bookmarks can be exported in a single .ucf file. Any bookmarks that are not included in the file must
be added to the scanner manually.

Troubleshooting

8

 


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Appendix

Accessing application configuration settings using the
Embedded Web Server

1

Obtain the scanner IP address:

From the scanner home screen

From the TCP/IP section in the Network/Ports menu

By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: 

An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2

Open a Web browser, and then type the scanner IP address in the address field.

The Embedded Web Server appears.

3

From the navigation menu on the left, click 

Settings

 > 

Apps

 > 

Apps Management

.

4

From the list of installed applications, click the application you want to configure, and then click 

Configure

.

Exporting and importing a configuration using the Embedded
Web Server

You can export configuration settings into a text file, and then import it to apply the settings to other devices.

1

From the Embedded Web Server, click 

Settings

 > 

Apps

 > 

Apps Management

.

2

From the list of installed applications, click the name of the application you want to configure.

3

Click 

Configure

, and then do either of the following:

To export a configuration to a file, click 

Export

, and then follow the instructions on the computer screen to save

the configuration file.

Note: 

If a 

JVM Out of Memory

 error occurs, then repeat the export process until the configuration file

is saved.

To import a configuration from a file, click 

Import

, and then browse to the saved configuration file that was

exported from a previously configured device.

Notes:

Before importing the configuration file, you can choose to preview it first.

If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click 

Apply

.

Appendix

9

 


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Checking which version of the Embedded Solutions Framework
is installed on a scanner

1

Obtain the scanner IP address:

From the scanner home screen

From the TCP/IP section in the Network/Ports menu

By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: 

An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2

Open a Web browser, and then type the scanner IP address in the address field.

3

From the Embedded Web Server, click 

Reports

 > 

Device Settings

.

4

Scroll down until you see “Embedded Solutions” (usually found near the bottom).

5

In the Embedded Solutions section, note the value next to “Framework =”. This signifies the installed version.

Appendix

10

 


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Notices

Edition notice

March 2013

The following paragraph does not apply to any country where such provisions are inconsistent with local law:

LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.

For Lexmark technical support, visit 

http://support.lexmark.com

.

For information on supplies and downloads, visit 

www.lexmark.com

.

© 2013 Lexmark International, Inc.

All rights reserved.

Trademarks

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.

All other trademarks are the property of their respective owners.

GOVERNMENT END USERS

The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7207-4,
as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S.
Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users
pursuant to the terms and conditions herein.

Notices

11

 


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Index

A

accessing application configuration
settings 

using the Embedded Web

Server  9

application configuration settings 

accessing  9

B

bookmarks 

adding to folder using the control

panel  6

adding using the control panel  5
adding using the Embedded Web

Server  4

creating folders using the control

panel  6

deleting using the control panel  5
deleting using the Embedded Web

Server  4

editing using the control panel  5
editing using the Embedded Web

Server  4

printing  7
saving as shortcuts  7
searching for  7

C

configuring bookmarks 

using the Embedded Web

Server  4

configuring the application 

adding bookmarks from the

control panel  5

deleting bookmarks using the

control panel  5

editing bookmarks using the

control panel  5

customizing the display icon  4

D

display icon 

customizing  4

E

Embedded Solutions Framework 

checking version number  10

Embedded Web Server 

accessing application

configuration settings  9

exporting a configuration 

using the Embedded Web

Server  9

exporting a configuration using the
Embedded Web Server  9

F

folder 

deleting  6
editing  6

folders 

adding using the control panel  6
searching for  7

Forms and Favorites 

overview  3

I

importing a configuration 

using the Embedded Web

Server  9

importing a configuration using the
Embedded Web Server  9

N

notices  11

O

overview 

Forms and Favorites  3

P

printing bookmarks  7

S

searching for bookmarks  7
searching for folders  7
shortcuts 

creating  7

some bookmarks do not appear in
an exported configuration file  8

T

troubleshooting 

Forms are not available or are not

working  8

some bookmarks do not appear in

an exported configuration file  8

Index

12