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Lexmark Apps Administrator's Manual

Made by: Lexmark
Type: Administrator's Guide
Category: Printer
Pages: 11
Size: 0.13 MB

 

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eMail Size Limiter

Administrator's Guide

November 2012

www.lexmark.com

 


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Contents

Overview.....................................................................................................3

Configuring eMail Size Limiter......................................................................4

Configuring the printer e

mail function....................................................................................................4

Setting up destinations..............................................................................................................................4

Setting up eMail Size Limiter.....................................................................................................................5

Customizing the display icon.....................................................................................................................5

Troubleshooting...........................................................................................7

Cannot send an attachment......................................................................................................................7

Appendix.....................................................................................................8

Notices.......................................................................................................10

Index..........................................................................................................11

Contents

2

 


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Overview

eMail Size Limiter

 lets users scan and send documents as e-mail attachments directly from the printer. For mail servers

that restrict the size of attachments, this application offers the ability to set a maximum file size and to automatically
divide larger documents into multiple attachments for easier sending.

Overview

3

 


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Configuring eMail Size Limiter

Configuring the printer e

mail function

This application uses the e

mail server setup and options from the e

mail function of the printer. Before running the

application, you must first complete the e

mail server setup.

For more information on configuring the e

mail function of the printer, see the 

User's Guide

 and other networking

information on the 

Software and Documentation

 CD that came with the printer.

Setting up destinations

Note: 

Depending on your printer model, you may or may not have the option to set up destinations. If you do not

see the option to add a destination, then see “Setting up eMail Size Limiter” on page 5.

1

Access the application configuration settings from the Embedded Web Server.

2

Do one of the following:

Add a destination:

Note: 

For more information about the destination settings, see the mouse

over help next to each field.

Destination Name

—Specify a unique name for the destination.

Destination Address

—Specify the default e

mail address for the destination.

E

mail Subject

—Specify the default subject of e

mails sent to the destination.

Attachment File Name

—Specify the base file name for the documents you are scanning.

Maximum File Size (KB)

—Specify a value for maximum file size in kilobyte for e-mail attachments.

Note: 

Each file contains at least one page. If any single page of a scanned document exceeds the

maximum file size, then the scanned document will not be sent. You must increase the maximum file
size or adjust the scan settings to send the document.

Attachment Exceeding Size

—Select which action the printer should take if a file exceeds the maximum size

allowed for e-mail attachments:

Show warning and cancel sending e

mail

—This cancels the send action and alerts you that the file being

sent is too large.

Split attachment and send the pieces in one e

mail

—This automatically divides the attachment into

smaller files and sends them together in a single e-mail.

Split attachment and send each piece in separate e

mails

—This automatically divides the attachment

into smaller files and sends them in separate e-mails.

Note: 

If you select 

JPEG

 as the format type, or if you select 

TIFF

 as the format type while Multi

Page

TIFF is turned off in the printer e-mail settings menu, then each file will contain only one page.

Edit a destination:

a

Select the name of the destination you want to edit, and then click 

Edit

.

b

Change the destination settings if necessary.

Configuring eMail Size Limiter

4

 


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Delete a destination:

a

Select the name of the destination you want to delete, and then click 

Delete

.

Note: 

If you want to delete multiple destinations, then press and hold the 

CTRL

 key, and then click the

names of the destinations you want to delete.

b

Click 

Delete

.

3

If necessary, do one of the following:

Click 

Restore Defaults

 to restore all fields to factory default settings.

Click 

Reset

 to cancel changes to all fields and begin again.

Click 

Apply

 to save changes.

Note: 

Reset and Apply are the only options available on certain devices.

Setting up eMail Size Limiter

Note: 

This procedure applies to printer models that do not support adding, editing, or deleting destinations.

1

Access the application configuration settings from the Embedded Web Server.

2

Configure these settings:

Maximum File Size (KB)

—Specify a value for maximum file size in kilobytes for e-mail attachments.

Note: 

Each file contains at least one page. If any single page of a scanned document exceeds the maximum

file size, then the scanned document will not be sent. You must increase the maximum file size or adjust the
scan settings to send the document.

Enable Multiple Attachments

—Select this check box to enable sending of multiple attachments in a single mail.

E

mail Subject

—Specify the default subject of e

mails sent to the destination.

Attachment File Name

—Specify the base file name for the documents you are scanning.

3

Do one of the following:

Click 

Restore Defaults

 to restore all fields to factory default settings.

Click 

Reset

 to cancel changes to all fields and begin again.

Click 

Apply

 to save changes.

Note: 

Reset and Apply are the only options available on certain devices.

Customizing the display icon

1

Access the application configuration settings from the Embedded Web Server.

2

From the Configure, Profile, or Profiles page, add or edit a profile, and then change the settings if necessary:

Button Text

 or 

Text

—Type up to 20 characters that will appear above the profile button on the printer home

screen. This field is optional.

Button Icon

 or 

Icon

—Browse to a new image file that represents the profile on the printer home screen. This

field is optional.

Button Icon when pressed

 or 

Icon when pressed

—Browse to a new image file that will be displayed while the

profile icon is being pressed. This field is optional.

Configuring eMail Size Limiter

5

 


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Notes:

For printers running the Embedded Solutions Framework (eSF) version 3.0 or later, the image should be
a PNG file with a transparent background, and should measure 192 x 302 pixels. It should not exceed
11KB in size.

For printers running eSF version 2.0, the image should be a GIF, PNG, or JPEG file, and should measure
120 x 75 pixels.

For printers running eSF version 1.2, the image should be a GIF file and should measure 120 x 75 pixels.

If you are unsure about which version of eSF your printer is running, then see “Checking which version of
the Embedded Solutions Framework is installed on a printer” on page 9.

3

Save or discard your changes.

Configuring eMail Size Limiter

6

 


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Troubleshooting

Cannot send an attachment

Check any of the following:

Maximum File Size

—Each file contains at least one page. If any single page of a scanned document exceeds the

maximum file size, then the scanned document will not be sent. You must increase the maximum file size or adjust
the scan settings to send the document.

Attachment Exceeding Size

—Select which action the printer should take if a file exceeds the maximum size allowed

for e

mail attachments.

E

mail settings

—Make sure that the printer e-mail settings are correctly configured. For more information about

configuring e-mail settings, see the 

Software and Documentation CD

 or 

User's Guide

 that came with the printer.

Troubleshooting

7

 


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Appendix

Accessing application configuration settings using the
Embedded Web Server

1

Obtain the printer IP address:

From the printer home screen

From the TCP/IP section in the Network/Ports menu

By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: 

An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2

Open a Web browser, and then type the printer IP address in the address field.

The Embedded Web Server appears.

3

From the navigation menu on the left, click 

Settings

 or 

Configuration

, and then do one of the following:

Click 

Apps

 > 

Apps Management

.

Click 

Device Solutions

 > 

Solutions (eSF)

.

Click 

Embedded Solutions

.

4

From the list of installed applications, click the application you want to configure, and then click 

Configure

.

Exporting and importing a configuration using the Embedded
Web Server

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

1

From the Embedded Web Server, click 

Settings

 or 

Configuration

, and then do one of the following:

Click 

Apps

 > 

Apps Management

.

Click 

Device Solutions

 > 

Solutions (eSF)

.

Click 

Embedded Solutions

.

2

From the list of installed applications, click the name of the application you want to configure.

3

Click 

Configure

, and then do one of the following:

To export a configuration to a file, click 

Export

, and then follow the instructions on the computer screen to save

the configuration file.

Note: 

If a 

JVM Out of Memory

 error occurs, then repeat the export process until the configuration file

is saved.

To import a configuration from a file, click 

Import

, and then browse to the saved configuration file that was

exported from a previously configured printer.

Notes:

Before importing the configuration file, you can choose to preview it first.

If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click 

Apply

.

Appendix

8

 


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Licensing applications

Applications require a valid electronic license to run on select printers.

For more information on purchasing a license for an application, or for any other licensing information, contact your
Lexmark representative.

Checking which version of the Embedded Solutions Framework
is installed on a printer

1

Obtain the printer IP address:

From the printer home screen

From the TCP/IP section in the Network/Ports menu

By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: 

An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2

Open a Web browser, and then type the printer IP address in the address field.

3

From the Embedded Web Server, click 

Reports

 > 

Device Settings

.

4

Scroll down until you see “Embedded Solutions” (usually found near the bottom).

5

In the Embedded Solutions section, note the value next to “Framework =”. This signifies the installed version.

Note: 

To view the complete list of supported printers for each version of the Embedded Web Server, see the

Readme

 file.

Appendix

9

 


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Notices

Edition notice

November 2012

The following paragraph does not apply to any country where such provisions are inconsistent with local law:

LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain
transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the
information herein; these changes will be incorporated in later editions. Improvements or changes in the products or
the programs described may be made at any time.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make
these available in all countries in which it operates. Any reference to a product, program, or service is not intended to
state or imply that only that product, program, or service may be used. Any functionally equivalent product, program,
or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification
of operation in conjunction with other products, programs, or services, except those expressly designated by the
manufacturer, are the user’s responsibility.

For Lexmark technical support, visit 

http://support.lexmark.com

.

For information on supplies and downloads, visit 

www.lexmark.com

.

© 2012 Lexmark International, Inc.

All rights reserved.

Trademarks

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United
States and/or other countries.

All other trademarks are the property of their respective owners.

GOVERNMENT END USERS

The Software Program and any related documentation are "Commercial Items," as that term is defined in 48 C.F.R.
2.101, "Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R.
12.212 or 48 C.F.R. 227.7202, as applicable. Consistent with 48 C.F.R. 12.212 or 48 C.F.R. 227.7202-1 through 227.7207-4,
as applicable, the Commercial Computer Software and Commercial Software Documentation are licensed to the U.S.
Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users
pursuant to the terms and conditions herein.

Notices

10

 


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Index

A

accessing application configuration
settings 

using the Embedded Web

Server  8

adding a new destination  4
application configuration settings 

accessing  8

applications 

licensing  9

C

cannot send an attachment  7
configuring 

adding a new destination  4
deleting a destination  4
editing a destination  4
e

mail function  4

maximum file size  4, 5

configuring printer e

mail

function  4
customizing the display icon  5

D

deleting a destination  4
destinations 

adding, editing, or deleting  4

display icon 

customizing  5

E

editing a destination  4
eMail Size Limiter 

overview  3
setting up  5

Embedded Solutions Framework 

checking version number  9

Embedded Web Server 

accessing application

configuration settings  8

enable multiple file
attachments  4, 5
exporting a configuration 

using the Embedded Web

Server  8

exporting a configuration using the
Embedded Web Server  8

e

mail function 

configuring  4

I

importing a configuration 

using the Embedded Web

Server  8

importing a configuration using the
Embedded Web Server  8

L

licensing applications  9

M

maximum file size  4, 5
multiple file attachments  4, 5

N

notices  10

O

overview 

eMail Size Limiter  3

T

troubleshooting 

cannot send an attachment  7

Index

11