Full Text Searchable PDF User Manual
Aastra 6735i/6755i
SIP Phone for MX-ONE
Quick Reference Guide
LZT 103 106 R2E
© Copyright Aastra Telecom Sweden 2012. All rights reserved.
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Important User Information
Copyright
©
Aastra Telecom Sweden AB 2012. All rights reserved.
No parts of this publication may be reproduced, stored
in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording
or otherwise, without prior written permission of the
publisher except in accordance with the following
terms.
When this publication is made available on Aastra
media, Aastra gives its consent to downloading and
printing copies of the content provided in this file only
for private use and not for redistribution. No parts of this
publication may be subject to alteration, modification or
commercial use. Aastra will not be liable for any
damages arising from use of an illegal modified or
altered publication.
Trademark
Aastra is a registered trademark of Aastra Technologies
Limited. All other trademarks mentioned herein are the
property of their respective owners.
Disclaimer
While every effort has been made to ensure accuracy,
Aastra will not be liable for technical or editorial errors or
omissions contained within this documentation. The
information contained in this documentation is subject
to change without notice.
Declaration of Conformity
Hereby,
Aastra Telecom Sweden AB, SE-126 37
Hägersten
, declares that this product(s), is in conformity
with the essential requirements and other relevant
provisions of the European R&TTE directive 1999/5/EC.
Details to be found at:
http://www.aastra.com/sdoc
Safety Instructions
Save these instructions.
Read these safety instructions before use!
Note:
When using your telephone or connected equipment, the following
basic safety precautions should always be followed to reduce risk of fire,
electrical shock and other personal injury.
•
Follow instructions in the equipment’s user guide
or other documentation.
•
Always install equipment in a location and environ-
ment for which it is designed.
•
For mains powered telephones: Only operate with
the mains power voltage indicated. If you are
uncertain of the type of power supplied to the
building, consult property management or your
local power company.
•
For mains powered telephones: Avoid placing the
telephone’s power cable where it can be exposed
to mechanical pressure as this may damage the
cable. If the power supply cord or plug is damaged,
disconnect the product and contact qualified
service personnel.
•
Headsets used with this equipment must comply
with EN/IEC 60950-1 and for Australia AS/NZS
609050.1-2003.
•
Do not make any changes or modifications to
equipment without seeking approval from the
party responsible for compliance. Unauthorized
changes or modifications could void the user’s
authority to operate the equipment.
•
Do not use the telephone to report a gas leak in the
vicinity of the leak.
•
Do not spill liquid of any kind on the product or use
the equipment near water, for example, near a
bathtub, washbowl, and kitchen sink, in a wet
basement or near a swimming pool.
•
Do not insert any object into equipment slots that
is not part of the product or auxiliary product.
•
Do not disassemble the product. Contact a quali-
fied service agency when service or repair work is
required.
•
Do not use a telephone (other than cordless type
during an electrical storm).
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Disposal of the product
Your product should not be placed in municipal waste.
Please check local regulations for disposal of electronic
products.
Power Adapters
The phone can be powered either from the network or
from a 48 V AC plug-in power adapter.
•
Only use the 48 V AC plug-in adapter (power
supply) listed below, or an adapter approved by
your local reseller.
Aastra Product Number
D0023-1051-00-75
Universal
D0023-1051-02-75
North America
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Aastra 6735i/6755i
Quick Reference Guide
Main Display Menu
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2
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This Quick Reference Guide includes short descriptions on
how to use the basic features with a MX-ONE system.
More features and technical requirements are available
in the User Guide.
The complete User Guide is available in electronic format
on
www.aastra.com
Read the safety instructions before use!
1
Clear key. To clear an ongoing call or to return
to idle mode
2 Options
key
3
Hold key
4
Outgoing calls list. List of dialed phone
numbers
5
Volume keys
6
Navigation keys
7
Mute key
8
Loudspeaker key / Headset key
9
Line keys
10
Soft keys
11
Logon/Logoff softkey
12
Callers list
13
Local directory
14
Services
15
Message Waiting
16
Message waiting lamp
17
Diversion
18
Programmable key
This is the default configuration of the softkeys, but it
can be different in your telephony system
Top part
of the
dispaly
Showing phone number, name and
personal number profile of the user,
calling party, traffic cases, time and
date.
Bottom
part of the
display
Showing the labels for the bottom soft
keys.
LogOff
CorpDir
L1
67609
Smith Anna
2010-09-18 14:46
#Profile
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Log On and Log off
Navigation
Up and down key: scroll in the
menus and lists
Left arrow key: go back
Right arrow: select the option
Log On and Log Off
Log on:
Press the
LogOn
softkey
.
Enter own extension number for
User. Press
Done
.
If a PIN code is initiated in MX-ONE,
there will be a Password prompt.
Enter your PIN code as Password
and press
Done
..
If you do not know your extension number or
your PIN, contact your system administrator.
If the logon is succesful, the
extension number and name of the
user is shown in the display.
Log off:
Press the
LogOff
softkey. Scroll to
choose if you want to keep the
incoming- and outgoing call lists or
not. Press Select softkey.
If the logoff is successful, the display
shows “Logged off”
Note
: If you don’t clear the call lists,
someone else that logs on with
another extension number on your
phone can see your call lists
Change of PIN code
You can change the PIN code used for logging on to the
telephony system.
Change the PIN code: Enter *74*old PIN*new PIN#
A text message on the display
confirms if the change was
successful.
Incoming Calls
Answer Calls
Answer:
Handsfree mode:
Press the
Answer
softkey.
Answer a second
incoming call:
Press the flashing line key.
End call:
Reject call:
Press the
Ignore
softkey
Answer a call to a
monitored extension
(MNS key)
The lamp at the MNS key flashes
and a short ring signal may be
heard
Press the MNS key to answer the call
Answer a call to a
monitored extension
(MNS key), while you
already have an
ongoig call
The lamp at the MNS key flashes
and a short ring signal may be
heard
Put the ongoing call (L1) on hold.
Press
Press the MNS key to answer the call
on line 2 (L2)
Picking Up Calls
Call pick-up:
Extension number. Press
Dial
. Wait for a busy tone and press
the
CallPickUp
softkey
or
Extension number. Press
Dial.
Wait for a busy tone and press
8
France:
0
,
Sweden:
6
,
New Zealand:
4
Group call-pick-up:
* 8 #
Finland and Sweden:
* 0 #
U.S.A. and Canada:
* 59 #
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Missed Calls
Missed call
indication:
Missed calls are indicated by the
Missed Call
text in the display
Check missed calls:
Press the
Callers list
programmable key.
Check the missed call by pressing
Press
Quit
to exit the call list.
Outgoing Calls
Make Calls
Internal calls:
Extension number. Press
Dial
External calls:
External access code
+
External number. Press
Dial
Dial by contact:
(Local directory)
Press the
Local directory
key
Press
to view the entries or enter
the first letter in the name.
Press
Dial
Dial by callers list:
Press the
Callers list
key.
Press
to wanted number or
name
Press
Dial
Dial by shortcut
(speed dial):
Press the shortcut key. Press
More
to get to next page with shortcuts.
Redial last external
number:
* * *.
Press
Dial
Finland and Sweden:
* * 0
Redial from outgoing
calls list:
Press
.
Scroll with
to wanted number
Press Dial
Callback
The busy extension calls back when free.
Order:
Press the
CallBack
softkey
or
press
6
France, New Zealand, Sweden
:
5
Cancel all
callbacks:
# 37 #
Press
Dial
Cancel single
callback:
# 37 *
Extension number
#
U.S.A. and Canada:
# 6 *
Call Waiting
A call waiting signal is sent to the busy extension.
Order
:
Press
5
or
press
More
>
CallWaiting
If you hear a ring tone, keep the
handset off hook.
France, New Zealand: 6
Sweden: 4
Cancel call
waiting:
Call Waiting is indicated on line 2 (L2) during an ongoing
call on line 1.
Answer:
Press the
L2
key.
Intrusion
I
ntrude a busy extension to ask the party to hang up.
Activate:
Press
4
or
Press
More > Intrusion
.
France, New Zealand, Sweden: 8
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Bypass
(Bypass diversion (e.g. Follow-me) on a specific
extension.)
Activate:
* 60 *
Desired number
#
Press Dial
U.S.A. and Canada:
#1*...
During Calls
Put on Hold
Ongoing call:
Press
Resume a call:
Press the
Pickup
softkey
Inquiry
Ongoing call:
Press
Xfer
, enter the number to the
3rd party. Press
L2
and wait for
answer
Switch between calls:
Press the line key that holds the call
you want to retrieve.
Conference
Ongoing call:
Press the
Xfer
softkey. Enter the
number to 3rd party and press a
free
Line
key. After answer press
the
Conference
softkey.
Repeat to add more participants.
Transfer
Ongoing call:
Press
Xfer
, enter the number to the
3rd party. Press L2 and press
Xfer
once again (either before or after
answer) to transfer the call
Encrypted call
Ongoing call:
When a padlock is shown in the
display, the speech is encrypted to
and from the phone.
Diversion
Follow-me
Order Follow-me and External Follow-me
Order Follow-me
from own extension:
Press the
Diversion
key
.
Select
Follow-me.
Enter the new
answering position number and
press
Done
.
A confirmation text is shown in the
display. The lamp at the
Diversion
key is lit.
Order external
Follow-me:
Press the
Diversion
key.
Select
External Follow-me.
Enter
the external line code and the
number. Press
Done
.
A confirmation text is shown in the
display. The lamp at the
Diversion
key is lit.
Cancel Follow-me and External Follow-me
When any kind of diversion is active, the lamp at the
Diversion key is lit
Cancel Follow-me:
Press the
Diversion
key
.
The lamp is switched off.
l
Cancel External
Follow-me:
Press the
Diversion
key
.
The lamp is switched off.
Individual Do Not Disturb (DND)
You can activate this feature when you don’t want to be
disturbed. Then anyone trying to call you will get busy
or will be forwarded to the diversion position if it is
defined by the system administator
Activate:
Press the
Diversion
key.
Select
DND
.
“Do Not Disturb” will be
shown in the display and the
Message waiting lamp is lit.
Deactivate:
Press the
Diversion
key
.
Select
DND
.
The Message waiting lamp is
turned off
.
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Group Do Not Disturb
From an extension with a certain class of service it is
possible to set do not disturb for a group of extensions.
Calls to the extensions in the group will not be
indicated.
Order group do not
distrurb:
* 25*
group number
#
Press
Dial.
Germany, South Africa, North
America:
*28*group number
#
Cancel:
# 25*
group number
#
Press
Dial
Germany, South Africa, North
America:
#28*group number
#
Divert
You can activate this feature when you want your calls
to be forwarded ta a predefined answering position.
This feature is only available if the system administrator
has enabled it.
Order divert
Press the
Diversion
key.
Select
Divert.
The telephone is
diverted to the answering position
defined by the system
administrator.
A confirmation text is shown in the
display. The lamp at the
Diversion
key is lit.
Cancel Divert
Press the
Diversion
key
.
The lamp is switched off.
Presence Information
Select absence
reason: With return
date / time
Press the
Diversion
softkey.
Select
Presence.
Select the wanted
reason for absence and enter time
or date for return. Press
Set
.
A confirmation text is shown in the
display. The lamp at the
Diversion
softkey is lit
Select absence
reason: Without
return date / time
Press the
Diversion
softkey.
Select
Presence.
Select the wanted
reason for absence. Press
Set
.
A confirmation text is shown in the
display. The lamp at the
Diversion
softkey is lit.
Cancel:
Press the
Diversion
softkey
.
The lamp is switched off.
Personal Number
A number of answering positions can be defined in a
personal number profile. Up to 5 profiles can be
defined. You select the wanted profile from your
telephone.
When somebody calls your normal office phone
number the call will be announced on the telephones
defined in your active profile
.
The profiles can be defined by the user via CMG Office
Web or by the the system administator.
Order or change
profile from own
extension:
Press the
Services
key.
Select
Profile.
Select the wanted profile from the
list.
#profile number is shown on the
top row in the display, e.g. #1
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Advanced Features
Account Code
New external call
:
* 61 *
Account code
#
external number.
Press
Dial
Norway and Finland:
* 71 *...
Ongoing
external call:
Press
.(Hold)
Press a free
Line
key and Dial
* 61 *
Account code
#
and
wait for confirmation tone for valid
code.
Clear the line used for entering the
account code..
Norway and Finland:
* 71 *...
Authorization Code
Common Authorization Code
Dialing:
* 72 *
Authorization
code
#
Press
Dial
and wait for verification
tone. Dial external number.
Canada; U.S.A:
* 6 *...
Austria, Germany, The Netherlands:
* 75 *...
Locking extension:
* 73 *
Authorization
code
#
Press
Dial
Canada; U.S.A:
* 71 *...
Unlocking extension:
# 73 *
Authorization
code
#
Press
Dial
Individual Authorization Code
Dialing from own
extension:
* 75 *
Authorization
code
#
Press
Dial
and wait for
verification tone. Dial external
number.
Austria, Germany, The Netherlands:
* 72 *...
Dialing from other
extension:
*
75 *
Authorization code
*
own extension number
#
Press
Dial
and wait for verification tone.
Dial external number.
Austria, Germany, The Netherlands:
* 72 *...
Locking extension:
* 76 *
Authorization
code
#
Press
Dial
Unlocking extension:
# 76 *
Authorization
code
#
Press
Dial
General Deactivation
Deactivate all
activated features:
# 001 #
Press
Dial
U.S.A. and Canada:
* 0 #
Authorization Code (Continued)
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Boss Secretary
In this section, it is assumed that a personal number list
1 (profile 1) and a personal number list 2 (profile 2) are set
up in MX-ONE. Profile 1 includes the number of the
secretary and is used when the feature is active. Profile 2
has not the secretary’s number included.
Abbreviations:
Extension number of the boss: <Boss num>
Extension number of the secretary: <Secr num>
Personal Number: PEN
The label at the key representing the monitored
extension starts or ends with an
icon
The label at the key representing the PEN key starts or
ends with a minus (-) character.
Activate the Boss
Secretary feature on
the secretary’s
telephone.
Press the PEN softkey
The lamp at the PEN key is lit and
the text
Service Requested
is
shown in the display
On the phone of the boss the
personal number list with the boss
secretary feature#1 is shown in the
display. The lamp at the PEN key is
lit.
The calls to the boss, are
announced on the secretary’s
telephone and the display shows
Via: <Boss num>
or
<Boss
name>
Deactivate the Boss
Secretary feature on
the secretary’s
telephone
Press the PEN softkey
The lamp at the PEN softkey is
turned off and the text
Service
Requested
is shown in the display.
On the phone of the boss the
personal number profile without
the boss secretary feature #2 is
show in the display. The lamp at the
PEN key is turned off.
The calls to the boss, are
announced on the telephone of the
boss
Activate the Boss
Secretary feature on
the telephone of the
boss
Press the PEN softkey
The text
Service Requested
is
shown in the display and the lamp
at the PEN softkey is lit.
In the display, the active personal
number list #1is shown.
On the secretary’s telephone the
lamp is lit at the PEN softkey.
The calls to the boss, are
announced on the secretary’s
telephone
Deactivate the Boss
Secretary feature on
the telephone of the
boss
Press the PEN softkey
The text
Service Requested
is
shown in the display and the lamp
at the PEN softkey is turned off.
In the display, the personal number
profile without the boss secretary
feature #2 is shown.
On the secretary’s telephone the
lamp is also switched off at the PEN
softkey.
The calls to the boss, are
announced on the telephone of the
boss
Boss Secretary(Continued)
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Monitoring of Extensions (MNS)
Other extensions can be monitored from softkeys on
your telephone. The monitoring keys are called MNS
keys.
The label at the key representing the monitored
extension starts or ends with an
icon. If the icon is
replaced by a question-mark, there is no connection to
the monitored extension.
When the monitored extension is busy, the handset in
the icon is off
Answer a call to the
monitored extension.
The lamp at the MNS softkey is
flashing. Press the softkey to
answer the call.
Shared Call Appearance (SCA)
The SCA feature allows a group of terminals to control
the incoming and outgoing calls on a common line.
Your extension number can be reperesented on a SCA
key on other extensions in your work group. Any
member can answer calls to your SCA line and make
outgoing calls on the SCA line.
A member that have an active call, can put the call on
hold and it can be retrived from any member in the
group. This is a simple way to exchange/move calls
between the members
Any memeber in the work group can initiate a
conference by barge into an active SCA line. This feature
is enabled by the system administrator.
If your phone is monitoring other members with SCA
lines, these SCA lines are represented on L3, L4 or on
softkeys.
The label at the key representing an SCA line has
an
icon to the left
Lamp indications:
Main rule: Green light when it is your call. Red light
when somebody else in the SCA group has the active
call. This is valid for the L1, L2, L3, L4 keys but when a
SCA line is represented on a softkey, only red light can
be shown. The table below describes the L1-L4 keys:
Steady green light:
Active call. You are the owner of the
call.
Steady red light
Active call. Somebody else in the
SCA group is the owner of the call.
Fast flashing green
light:
Incoming call. Anyone in the SCA
group can answer the call.
Slow flashing green
light
Parked call. You have parked the
call from your terminal
Slow flashing red
light
Parked call. Somebody else in the
SCA group has parked the call.
Traffic cases:
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Answer an incoming
call on a SCA line
Press the
SCA
key that is flashing
(green fast flashing).
Make an outgoing
call from a SCA line:
Press the
SCA
key, enter the digits
and press
Dial
Park and retrieve the
call
The member that has the active call
presses
. The SCA key
flashes slowly with green light.
Any member in the group can
retieve the call by pressing the
SCA
key that is flashing slowly with red
light.
Conferencing
A member in the group wants to
participate in an active call. The
member presses the
SCA
key with
the active call indicated with red
steady light. (The feature has to be
enabled by the system
administrator).
Extra Directory Number (EDN)
The system administrator can assign one or several
extra directory numbers (lines) to your telephone. The
extra directory number is represented on a line key or a
soft key.
The label at the key representing an SCA line has
an
icon to the left.
Make a call from a
EDN line:
Press the wanted
EDN
line or soft
key. Enter the number, press
Dial.
Answer a call to an
EDN line:
Press the
EDN
key that is flashing.
Shared Call Appearance (SCA)
Call Park Pool
You can park a call and transfer the call at a specific
directory number (also called Call Park Pool) and any
extension can pick up the call. If the call is not picked up
within a few minutes, the call will recall your extension.
Transfer the call to
the call park pool:
You have an active call. Press the
Xfer
softkey to put the call on hold.
Dial the number to the call park
pool. Note the number (here called
B-number) that shows up on the
display. Press the
Xfer
softkey to
transfer the call.
Inform the person that shall take
the call that he/she shall pickup the
call on number (B-number).
Pick up a call that is
parked in the call
park pool
Dial the B-number that you
received from your collegue. When
you hear the busy tone press
CallPickUp
to pick up the call
Intercom
The system adminstrator can initiate an intercom
connection on a shortcut key on your phone. When you
press the key, a call is set up towards a predefined party
and it is answered automatically.
Initiate an Intercom
call:
Press the Intercom key.
Answer an Intercom
call
The Intercom key is flashing, a ring
signal is heard and the call is
answered automatically.
You hear the other party in the
speaker, but the other party cannot
hear you and the mute key is lit.
You have to press the mute key
to let the other party
hear you.
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Voice Mail
Messages/Voice Mail
Call voice mail system
(e.g. record greeting
announcement):
Press the
Services key
and select
Voicemai
l
Listen to received
messages:
The message waiting lamp is slowly
blinking and an envelope is
displayed when there is a pending
message.
Press the
MsgWaiting
key
Settings in the Telephone
Shortcut Keys
There are two types of shortcuts: softkeys and
programmable keys (hard keys)
Do not program new softkey shortcut keys from the phone,
because this programming can interfere with the keys used
by the system. Use the Web Interface to program the softkey
shortcuts.
A softkey shortcut programmed by the user
may be overwritten by the system if the administrator
later sets a new key there.
The only type of shortcut that a user normally shall
program is speed dial keys with a phone number or a
procedure
.
Program a new
softkey shortcut from
the phone
Use the web interface
Program a new
progammable key
(hard key) from the
phone
Press the programmable key for a
couple of seconds
Enter the number. Press
Save
Program a new
softkey shortcut from
the web interface
Operation > Softkeys and xml
Program keys with key number 9
and higher
Program a new
programmable key
from the web
interface
Operation > Programmable
keys
Edit a shortcut:
Options List >
Preferences > Speed Dial Edit
Press the key to edit and then edit
name or number. Press
Save
Delete shortcut:
Options List >
Preferences > Speed Dial Edit
Press the key to delete and select
Remove
Volume
Adjust volume during
a call:
Press
Adjust ringing
volume:
Press
when in idle
mode.
Time and Date
Set time format:
Options List >
Preferences > Time and Date >
Time Format
Set date format:
Options List >
Preferences > Time and Date >
Date Format
.
Silent Ringing and Mute
Switch off ring signal:
Press the left
Volume
key until the
text
Ringer is OFF
is shown in the
display.
Note: Ring signal is switched off until the right
Volume
key is pressed
Mute microphone
during call:
Press
Settings in the Telephone
Shortcut Keys(Continued)
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Display Language
Change display
language:
Options List >
Preferences > Language >
Screen Language
Dial
* 08 *n#
to inform the
system about the language
Press
Dial
n = language number. Contact the
system administrator.
Change keypad
characters:
Options List >
Preferences > Language >
Input Language
.
Directories (Contacts)
Corporate Directory
Search for a
contact:
Press the
CorpDir
soft key.
In Corporate directory, you get
prompted for “Name or Phone:” and
Organization. If you want to search
only by last name, enter e.g. the first
letter of the last name.
If you want to search only by first
name, enter a comma (press 1 seven
times) followed by e.g. the first letter
of the first name.
If you want to search by full name,
enter e.g. the first letter of the last
name and then the first letter of the
first name separated by a space (press
* twice).
Then press softkey
Search
. The search
result is shown in the form of a list of
names. Scroll in the list to the wanted
contact.
Call from Corporate
directory:
Scroll in the search result list to the
wanted contact and press
softkey
Dial
to call.
Local Directory (Contacts)
Add contact:
Press the
Local Dir
programmable
key.
Press
Add New
Enter a name and number
Press
Save
Edit contact:
Press the
Local Dir
programmable
key.
Select the wanted Contact
Press
Change
and edit the name or
number
Press
Save
Delete contact:
Press the
Local Dir
programmable
key.
Select the wanted Contact
Press
Delete
and confirm with
YES
Web Interface
Using the Web Interface
Log On:
Open a web browser on your PC.
Enter the IP address of the phone in
the address field in the web browser
The log on window pops up
userid: user
password: blank is the default
password
Find out the
phone IP number:
Options List > Phone
Status > IP & MAC address
Enter the IP address into the address
field in the web browser in your PC
Aastra 6735i/6755i Quick Reference Guide
MX-ONE - Aastra 6735i/6755i
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MX-ONE Aastra 6735i/6755i
FCC Statement (U.S.A.)
This equipment has been tested and found to comply
with the limits for a Class B digital device, pursuant to
Part 15 of the FCC rules.
These limits are designed to provide reasonable
protection against harmful interference in a residential
installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause
harmful interference to radio communications.
However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does
cause harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to
correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and
receiver.
• Connect the equipment into an outlet on a circuit
different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV
technician for help.
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HAC (Hearing Aid Compatible)
Aastra develops and delivers innovative and integrated solutions that address the communication
needs of businesses, small and large, around the world.
Subject to change without prior notice.
For questions regarding the product,
please contact your Aastra Certified Sales Partner.
Also visit us on
www.aastra.com
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© Aastra Telecom Sweden AB 2012. All rights reserved.
LZT 103 106 R2E