PDF User Manual

Aastra 6730i/6731i

IP Phone for MX-ONE

Quick Reference Guide

LZT 103 103 R1B

© Copyright Aastra Telecom Sweden 2010. All rights reserved.

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Important User Information

Copyright

©

 Aastra Telecom Sweden AB 2010. All rights reserved.

No parts of this publication may be reproduced, stored 

in retrieval systems, or transmitted in any form or by any 

means, electronic, mechanical, photocopying, recording 

or otherwise, without prior written permission of the 

publisher except in accordance with the following 

terms.

When this publication is made available on Aastra 

media, Aastra gives its consent to downloading and 

printing copies of the content provided in this file only 

for private use and not for redistribution. No parts of this 

publication may be subject to alteration, modification or 

commercial use. Aastra will not be liable for any 

damages arising from use of an illegal modified or 

altered publication.

Aastra is a registered trademark of Aastra Technologies 

Limited. All other trademarks mentioned herein are the 

property of their respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH 

REGARD TO THIS MATERIAL, INCLUDING, BUT NOT 

LIMITED TO, THE IMPLIED WARRANTIES OF 

MERCHANTABILITY AND FITNESS FOR A PARTICULAR 

PURPOSE. Aastra shall not be liable for errors contained 

herein nor for incidental or consequential damages in 

connection with the furnishing, performance or use of 

this material.

Declaration of Conformity

Hereby, 

Aastra Telecom Sweden AB, SE-126 37 

Hägersten

, declares that this telephone, is in conformity 

with the essential requirements and other relevant pros of 

the European R&TTE directive 1999/5/EC. 

Details to be found at:

http://www.aastra.com

Safety Instructions

Save these instructions.

Read these safety instructions before use!

Note:

 When using your telephone or connected equipment, the following 

basic safety precautions should always be followed to reduce risk of fire, 

electrical shock and other personal injury.

•

Follow instructions in the equipment’s user guide 
or other documentation.

•

Always install equipment in a location and environ-
ment for which it is designed.

•

For mains powered telephones: Only operate with 
the mains power voltage indicated. If you are 
uncertain of the type of power supplied to the 
building, consult property management or your 
local power company.

•

For mains powered telephones: Avoid placing the 
telephone’s power cable where it can be exposed 
to mechanical pressure as this may damage the 
cable. If the power supply cord or plug is damaged, 
disconnect the product and contact qualified 
service personnel.

•

Do not make any changes or modifications to 
equipment without seeking approval from the 
party responsible for compliance. Unauthorized 
changes or modifications could void the user’s 
authority to operate the equipment.

•

Do not use the telephone to report a gas leak in the 
vicinity of the leak.

•

Do not spill liquid of any kind on the product or use 
the equipment near water, for example, near a 
bathtub, washbowl, and kitchen sink, in a wet 
basement or near a swimming pool.

•

Do not insert any object into equipment slots that 
is not part of the product or auxiliary product.

•

Do not disassemble the product. Contact a quali-
fied service agency when service or repair work is 
required. 

•

Do not use a telephone (other than cordless type 
during an electrical storm).

Disposal of the product

Your product should not be placed in municipal waste. 

Please check local regulations for disposal of electronic 

products.

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Power 

6730i: Powered from a 5 V AC power adapter. No PoE 

support. Power adapter is included.

6731i: Powered either from a 48 V AC/DC power adapter 

or via PoE according to IEEE 802.3af

Recommended power adapters

• D0023-1051-02-75 (North America)

• D0023-1051-00-75 (Universal)

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Aastra 6730i/6731i

Quick Reference Guide

Display screen 

The screen comprises three information lines. 

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This Quick Reference Guide includes short descriptions 

on how to use the basic features of the IP phone Aastra 

6730i/6731i when used with a MX-ONE system. More 

features and technical requirements are available in the 

User Guide.

The complete User Guide is available in electronic format 

on 

www.aastra.com

Read the safety instructions before use!

1 LogOn/LogOff 

key

2

Shortcut  keys

3

Save

4

Delete

5

Local- or Corporate directory

6

Voice  mail

7 Display

8

Navigation  keys

9

Options

10

Callers list

11

Clear call key

12

Transfer

13

Line keys

14

Loudspeaker key

15

Outgoing calls list

16

Hold/Unhold

17

Keypad

18

Decrease volume

19

Mute

20

Increase volume

21

Message waiting lamp

On 

standby

The screen displays:

- extension number

- E.g. the user name, number of missed 
incoming calls since the list was last 
displayed, absence or diversion may be 
shown.

- The date and time

During a 

call

The screen displays:

- The correspondent’s name and/or 
number 

- An icon showing the call status 

- The time since the start of the call

In the 

menus

In the options menus, in the local 
directory, lists and during 
programming, the screen guides the 
user in his or her choices and settings.

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Display Information

Navigating the menu:

To reach the options menu, press 

the following key: 

Press

 and 

to scroll the 

menu. Press 

 to exit and 

to 

enter the option.

Log On and Log 0ff 

Log on:

Press the LogOn key. Enter the 

extension number and press 

for 

Enter. 

If a PIN code is initiated in MX-

ONE, there will be a Password 

prompt. Enter your PIN code as 

Password and press 

for Enter. 

If you do not know your extension number or 

your PIN, contact your system administrator.

• If the log on is successful, the 

extension number (and name) of 

the user is shown in the display.

Log off: 

Press theLogOff key. Scroll to 

choose if you want to keep the 

incoming- and outgoing calls lists. 

Press Enter

• If the log off is successful, the 

display shows "Logged off"

Note: If you don’t clear the lists, someone else 

that logs on with another extension number on 

your phone can see your call lists.

Answer Calls 

Answer:

Handsfree mode:

Press handsfree key

Answer a second 

incoming call:

Press the flashing line key 

End call:

or press

Reject call:

Press

Answer a call to a 

monitored extension 

(MNS key):

The lamp by the MNS key flashes 

and one signal is heard.

Press the MNS key to answer the 

call.

Picking up calls

You can answer a call from another phone:

Call pick-up:

Extension number. Wait for 

a busy tone and 8

France: 0

New Zealand: 4

Sweden: 6

Group call pick-up:

*8#

Finland and Sweden: *0#

U.S.A. and Canada: *59#

Missed Calls 

Check missed calls:

Press the Callers list key 

Missed calls are indicated in the 

list by a phone symbol with the 

handset kept on.

Make Calls 

To make a call in discreet mode (without loudspeaker), 

just lift the handset before or after dialling the number. 

Internal calls:

Extension number. Press 

Dial

External calls:

External access code + 

External number. Press Dial

Dial by Contact (Local 

Directory):

see Local Directory

Calling from the call 

lists:

Scroll to the record in the callers- 

or outgoing calls list + 

or 

Answer Calls (Continued)

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Dial by shortcut 

(Speed Dial):

Press the shortcut key

Redial last external 

number:

 ***

Finland and Sweden: **0

Mute 

Mute microphone 

during call:

Press

Silent ringing:

Options List > 

Preferences > Tones > Ring Tone 

> Silent

Note: The ring signal is switched off permanently

Volume

Adjust the listening 

volume of the:

- Handset 

- Headset 

- Ringer

- Hands-free

Press

Callback 

(The busy extension calls back when free.)

Order:

Press 6 

France, New Zealand and Sweden: 5

Cancel all 
callbacks:

#37#

Press Dial

Cancel single 
callback:

#37* extension number #

U.S.A. and Canada: #6*

Make Calls (Continued)

Call Waiting 

(A call waiting signal is sent to the busy number)

Order

:

Press 5

. 

If you hear a ring tone, 

keep the handset off hook.

Sweden: 4

France and New Zealand: 6

Cancel call 
waiting:

(Call Waiting signal is indicated on line 2 (

) 

during an ongoing call on line 1.)

Answer:

Press

Intrusion

(I

ntrude a busy extension to ask the party to hang up.)

Activate:

Press 4

France, New Zealand and Sweden: 8

Bypass

(Bypass Diversion (e.g. Follow-me) on a specific 

extension.)

Activate:

*60*

Desired number #

U.S.A. and Canada: *1*...

Inquiry 

Ongoing call:

Press 

, call 3rd party.

Switch between calls:

Press the line key that holds the 

call you want to retrieve.

Put on Hold 

Ongoing call:

Press

Resume a call:

Press again

Conference 

Ongoing call:

Press

to call 3rd party, 

after answer press 3

Repeat to add more.

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Transfer 

Ongoing call:

Press 

, call the desired 

number, press 

again

Call Forwarding 

Order Follow-me and External Follow-me

Order Follow-me:

*21* new answering position 

number # 

Press Dial

Canada, United Kingdom and U.S.A.: *2*...

Order external 

Follow-me:

 *22# Enter external line access 

code + number#

Press Dial

Cancel Follow-me and External Follow-me

Cancel Follow-me:

 #21#

Press Dial

Cancel External 

Follow-me:

#22#

Press Dial

Personal Number 

Order or change 

profile from own 

extension:

*10*n #

Press Dial

n = the desired profile number

Cancel:

#10#

Press Dial

Messages/Voice Mail 

If a voice mail system is used, the system administrator 

will most likely choose to set voice mail on key 6 

according to fig. p. 5. 

Call voice mail system 

(e.g. record greeting 

announcement):

Press the voice mail shortcut key

Listen to received 

messages:

The message waiting lamp is 

slowly blinking when there is a 

pending message.

 *32# Press Dial to listen to 

it.

Local Directory 

The system administrator will most likely choose to set 

Local- or Corporate directory on key 5 according to fig. 

p. 5. 

Exit the local 

directory

Local directory or 

Search for a 

contact

In the local directory, scroll down 

to the first contact and press the 

first letter of the name you want to 

search.

Call from local 

directory:

I

n the local directory, scroll to the 

contact and press 

or

Add a 

contact

 to local 

directory:

In the local directory, press Save 

key then follow instructions

Delete 

contact

 from 

local directory:

In the local directory, scroll to the 

contact and press Delete (twice)

Deleting all 

contacts

from the local 

directory 

Local directory + Delete (twice)

Edit 

contact

In the local directory, scroll to the 

contact and press 

to erase.

Messages/Voice Mail 

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Presence Information 

Select absence 

reason with return 

date/time:

*23*Absence reason*Date/Time#

Press Dial

The absence reason and the format 

of time and date are site 

dependant. Contact the system 

administrator for information

Canada and U.S.A: *24*..

Select absence 
reason without 
return date/time:

*23*Absence reason#

Press Dial

The absence reason is site 

dependant. Contact the system 

administrator for information 

Canada and U.S.A: *24*...

Cancel:

#23#

Press Dial

Canada and U.S.A: #24#

General Deactivation 

Deactivate all 

activated features:

#001#

Press Dial

U.S.A. and Canada: *0#

Display Language 

Change display 

language:

Options List > 

Preferences > Language > 

Screen Language

Enter *08*n#

to inform the sytem 

about the language 

Press Dial

n = language number. Contact the 

system administrator. 

Change keypad 

characters:

Options List > 

Preferences > Language > Input 

Language

Time and Date

Set time format:

Options List > 

Preferences > Time and Date > 

Time Format

Set date format:

Options List > 

Preferences > Time and Date > 

Date Format

Account Code

New external call

:

*61*Account code# 

external number.

Norway and Finland: *71*...

Ongoing 

external call:

Press 

Dial

*61*Account code# 

Press the line key that holds the 

call.

Norway and Finland: *71*...

Authorization Code 

Common Authorization Code

Dialing:

*72* Authorization code #

Press Dial and wait for 

verification tone. Dial external 

number.

Canada and U.S.A: *6*...

Austria, Germany, The Netherlands: *75*..

Locking extension:

*73* Authorization code #

Press Dial 

Canada and U.S.A: *71*...

Unlocking extension:

#73* Authorization code #

Press Dial 

Individual Authorization Code

Dialing from own 

extension:

*75* Authorization code #

Press Dial and wait for 

verification tone. Dial external 

number.

Austria, Germany, The Netherlands: *72*...

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Dialing from other 

extension:

*75* Authorization code 

*own extension number#

Press 

Dial and wait for verification tone. 

Dial external number.

Austria, Germany, The Netherlands: *72*...

Locking extension:

*76*Authorization code #

Press Dial

Unlocking extension:

#76*Authorization code #

Press Dial 

Shortcut Keys

Some shortcuts can be programmed by the user, while 

others require administrator rights. Shortcuts that the 

user can program are called Speed Dial keys, and are 

phone numbers and service codes.

Program a new 

shortcut:

Use web interface 

Edit a shortcut:

Options List > 

Preferences > Speed Dial Edit 

Press the key to edit and then edit 

number. Press Save

Delete shortcut:

Options List > 

Preferences > Speed Dial Edit 

Press the key to delete and erase 

the number by 

and Save

Using the Web Interface

Log On:

Open a web browser on your PC and 

enter the phone’s IP address in the 

address field. Enter 

userid: user

password: blank is the default 

password

Find out the 

phone’s IP address:

Options List > Phone 

Status > IP & MAC address 

Enter the IP address into the address 

field in the web browser in your PC

Authorization Code (Continued)

Boss Secretary

In this section, it is assumed that a personal number list 

1 (profile 1) and a personal number list 2 (profile 2) are set 

up in MX-ONE. The Personal number list in profile 1 

includes the number of the secretary. Profile 2 has not 

the secretary’s number included.

Abbreviations:

Extension number of the boss: <Boss num>

Extension number of the secretary: <Secr num>

Personal Number: PEN

Activate the Boss 

Secretary feature on 

the secretary’s 

telephone.

Press the shortcut for the PEN key.

The lamp at the PEN key is lit and 

the text 

Profile status change for 

<Boss num> ordered

 is briefly 

shown in the display

The calls to the boss are announced 

on the secretary’s telephone and 

the display shows 

Via: <Boss 

num>

Deactivate the Boss 

Secretary feature on 

the secretary’s 

telephone

Press the shortcut for the PEN key.

The lamp at the PEN key is turned 

off and the text 

Profile status 

change for <Boss num> 

ordered

 is briefly shown in the 

display

The calls to the boss, are 

announced on the telephone of the 

boss

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Activate the Boss 

Secretary feature on 

the telephone of the 

boss

Press the shortcut for the PEN key.

The lamp at the PEN key is lit and 

the text 

Profile status change for 

<Boss num> ordered

 is shown in 

the display

In the display, #1 is shown to 

indicate Profile 1

On the secretary’s telephone the 

lamp is lit at the PEN key 

The calls to the boss, are 

announced on the secretary’s 

telephone

Deactivate the Boss 

Secretary feature on 

the telephone of the 

boss

Press the shortcut for the PEN key

The lamp at the PEN key is turned 

off and the text 

Profile status 

change for <Boss num> 

ordered

 is shown in the display

In the display, #2 is shown to 

indicate Profile 2

On the secretary’s telephone the 

lamp is also switched off at the PEN 

key 

The calls to the boss, are 

announced on the telephone of the 

boss

Do Not Disturb (DND)

One of the shortcut keys may be configured to DND. 

Press the key if you don’t want to be disturbed. Then 

anyone trying to call you will get busy.

Activate:

Press the DND key. “DND On” will 

be shown in the display and the 

Message waiting lamp is lit.

Deactivate:

Press the key again. The Message 

waiting lamp is turned off.

Boss Secretary(Continued)

Corporate Directory

The system administrator will most likely choose to set 

Local- or Corporate directory on key 5 according to fig. 

p. 5.

Search for a contact:

In Corporate directory, you get 

prompted for “Name or Phone:”. 

If you want to search only by last 

name, enter e.g. the first letter of 

the last name.

If you want to search only by first 

name, enter a comma (press 1 

seven times) followed by e.g. the 

first letter of the first name. 

If you want to search by full name, 

enter e.g. the first letter of the last 

name and then the first letter of 

the first name separated by a 

space (press * twice).

Then press 

to search. The 

search result is shown in the form 

of a list of names. Scroll in the list 

to the wanted contact.

Call from Corporate 

directory:

If the search found the contact, 

press 

to enter the contact. 

Scroll down to the phone 

number. Press 

to call.

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MX-ONE – Aastra 6730i/6731i

FCC Statement (U.S.A.)

This equipment has been tested and found to comply 

with the limits for a Class B digital device, pursuant to 

Part 15 of the FCC rules. 

These limits are designed to provide reasonable 

protection against harmful interference in a residential 

installation. This equipment generates, uses and can 

radiate radio frequency energy and, if not installed and 

used in accordance with the instructions, may cause 

harmful interference to radio communications. 

However, there is no guarantee that interference will not 

occur in a particular installation. If this equipment does 

cause harmful interference to radio or television 

reception, which can be determined by turning the 

equipment off and on, the user is encouraged to try to 

correct the interference by one or more of the following 

measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and 

receiver.

• Connect the equipment into an outlet on a circuit 

different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV 

technician for help.

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HAC (Hearing Aid Compatible)

Aastra develops and delivers innovative and integrated solutions that address the communication 
needs of businesses, small and large, around the world.

Subject to change without prior notice.
For questions regarding the product,
please contact your Aastra Certified Sales Partner.
Also visit us on 

www.aastra.com

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© Aastra Telecom Sweden AB 2010. All rights reserved.

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