Full Text Searchable PDF User Manual
Quick Reference
Learning about the printer
Using the printer control panel
3
1
2
4
8
7
6
9
10
5
Use the
To
1
Display
•
View the printer status.
•
Set up and operate the printer.
2
Select button
•
Select menu options.
•
Save settings.
3
Arrow
buttons
Scroll through menus, or settings on the
display.
4
Keypad
Enter numbers, letters, or symbols.
5
Sleep button
Enable Sleep mode or Hibernate mode.
Notes:
•
Pressing any hard button, attaching a
device to a USB port, sending a print job,
or performing a power-on reset with the
main power switch wakes the printer
from Sleep mode.
•
Pressing the Sleep button or the power
switch will cause the printer to wake
from Hibernate mode.
6
Stop button
Stop all printer activity.
Use the
To
7
Back button
Return to the previous screen.
8
Home button
Go to the home screen.
9
Indicator light Check the status of the printer.
10
USB port
Connect a camera or flash drive to the printer.
Understanding the colors of the Sleep
button and indicator lights
The colors of the Sleep button and indicator lights on the printer control
panel signify a certain printer status or condition.
Indicator light color and its corresponding printer status
Indicator light
Printer status
Off
The printer is off or in Hibernate mode.
Blinking green
The printer is warming up, processing data,
or printing.
Solid green
The printer is on, but idle.
Blinking red
The printer requires user intervention.
Sleep button light color and its corresponding printer status
Sleep button light
Printer status
Off
The printer is off, idle or in Ready state.
Solid amber
The printer is in Sleep mode.
Blinking amber
The printer is entering or waking from
Hibernate mode.
Blinking amber for 0.1
second, then goes
completely off for 1.9
seconds in a slow, pulsing
pattern
The printer is in Hibernate mode.
Using the Embedded Web Server
Note:
This functionality is available only in network printers or
printers connected to print servers.
If the printer is installed on a network, then you can use the Embedded
Web Server to do the following:
•
View the virtual display of the printer control panel.
•
Check the status of the printer supplies.
•
Configure printer settings.
•
Configure network settings.
•
View reports.
To access the Embedded Web Server for your printer:
1
Obtain the printer IP address:
•
From the TCP/IP section in the Network/Ports menu
•
By printing a network setup page or menu settings page, and
then finding the TCP/IP section
Notes:
–
An IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
–
If you are using a proxy server, then temporarily disable
it to load the Web page correctly.
2
Open a Web browser, and then type the printer IP address in the
address field.
3
Press
Enter
.
The Embedded Web Server page appears.
Loading paper and specialty
media
Setting the paper size and type
1
From the printer control panel, navigate to:
>
Settings
>
>
Paper Menu
>
>
Paper
Size/Type
>
2
Press the up or down arrow button to select the tray or feeder size,
and then press
.
3
Press the up or down arrow button to select the paper size, and
then press
.
1
4
Press the up or down arrow button to select the tray or feeder type,
and then press
.
5
Press the up or down arrow button to select the paper type, and
then press
.
Configuring Universal paper settings
The Universal paper size is a user
‑
defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
•
The smallest supported Universal size is 76 x 127 mm (3 x 5
inches) and is loaded only in the multipurpose feeder and
manual feeder.
•
The largest supported Universal size is 215.9 x 359.9 mm (8.5 x
14.17 inches) and is loaded only in the multipurpose feeder and
manual feeder.
1
From the printer control panel, navigate to:
>
Settings
>
>
Paper Menu
>
>
Units of
Measure
>
> select a unit of measure >
2
Press the arrow buttons until
Units of Measure
,
Portrait
Height
, or
Portrait Width
appears, and then press
.
3
Enter the preferred settings using the keypad, and then press
.
4
Press
.
Loading the 250
‑
and 550
‑
sheet tray
The printer has one 250-sheet tray (Tray 1) with an integrated manual
feeder. The 250-sheet tray, the 650-sheet duo tray, and the 550-sheet
tray support the same paper sizes and types and are loaded in the same
way.
CAUTION—POTENTIAL INJURY:
To reduce the risk of
equipment instability, load each tray separately. Keep all other
trays closed until needed.
1
Pull out the tray completely.
Note:
Do not remove trays while a job is printing or while
Busy
appears on the display. Doing so may cause a jam.
2
If the paper is longer than letter
‑
size paper, then squeeze and then
slide the length guide at the back of the tray to extend it.
2
1
3
Squeeze, and then slide the length guide tab to the correct position
for the size of the paper being loaded.
1
2
Note:
Use the paper size indicators on the bottom of the tray to
help position the guide.
2
4
Squeeze, and then slide the width guide tab to the correct position
for the size of the paper being loaded.
2
1
Note:
Use the paper size indicators on the bottom of the tray to
help position the guides.
5
Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges on a level
surface.
6
Load the paper stack with the recommended printable side faceup.
7
Place the paper guides securely against the edges of the paper.
8
Insert the tray.
9
From the printer control panel, set the paper size and paper type
in the Paper menu to match the paper loaded in the tray.
Note:
Mixing paper sizes or paper types in a tray may cause
jams.
Loading the 650
‑
sheet duo tray
The 650
‑
sheet duo tray (Tray 2) consists of a 550
‑
sheet tray and an
integrated 100
‑
sheet multipurpose feeder. The tray is loaded in the
same way as the 250
‑
sheet tray and the optional 550
‑
sheet tray, and
supports the same paper types and sizes. The only differences are the
look of the guide tabs and the location of the paper size indicators.
CAUTION—POTENTIAL INJURY:
To reduce the risk of
equipment instability, load each tray separately. Keep all other
trays closed until needed.
1
2
3
1
Length guide tab
2
Paper size indicator
3
Width guide tab
3
Loading the multipurpose feeder
1
Push the multipurpose feeder latch to the left.
2
Open the multipurpose feeder.
3
Pull the multipurpose feeder extender.
Note:
Guide the extender gently so that the multipurpose feeder
is fully extended and open.
4
Prepare the paper for loading.
•
Flex the sheets of paper back and forth to loosen them, and
then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
•
Hold transparencies by the edges, and then fan them.
Straighten the edges on a level surface.
Note:
Avoid touching the printable side of transparencies.
Be careful not to scratch them.
•
Flex a stack of envelopes back and forth to loosen them, and
then fan them. Straighten the edges on a level surface.
Warning—Potential Damage:
Never use envelopes with
stamps, clasps, snaps, windows, coated linings, or self
‑
stick
adhesives. These envelopes may severely damage the
printer.
5
Locate the maximum paper fill indicator and tab.
Note:
Make sure the paper or specialty media is below the
maximum paper fill indicator located on the paper guides.
1
2
5
4
3
1
Width guide tab
2
Maximum paper fill indicator
3
Width guide
4
Feeder extender
5
Paper size indicator
4
6
Load the paper, and then adjust the width guide to lightly touch
the edge of the paper stack.
•
Load paper, card stock, and transparencies with the
recommended printable side facedown and the top edge
entering the printer first.
•
Load envelopes with the flap side up and against the right side
of the paper guide.
Notes:
•
Do not load or close the multipurpose feeder while a job is
printing.
•
Load only one size and type of paper at a time.
•
Paper should lie flat in the multipurpose feeder. Make sure
the paper fits loosely in the multipurpose feeder and is not
bent or wrinkled.
7
From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded in the tray.
Loading the manual feeder
The standard 250
‑
sheet tray has an integrated manual feeder that can
be used to print on different types of paper one sheet at a time.
1
Load a sheet of paper into the manual feeder:
•
Printable side facedown for one-sided printing
•
Printable side faceup for two
‑
sided (duplex) printing
Note:
There are different ways for loading letterhead depending
on the mode of printing.
One
‑
sided printing using a
letterhead
Two
‑
sided printing using a
letterhead
ABC
ABC
•
Load envelope with the flap side up and against the right side
of the paper guide.
2
Feed paper into the manual feeder only to the point where its
leading edge can contact the paper guides.
Note:
To achieve the best possible print quality, use only
high
‑
quality media designed for laser printers.
3
Adjust the paper guides to the width of the paper loaded.
Warning—Potential Damage:
Do not force the paper into the
feeder. Forcing the paper may cause jams.
Linking and unlinking trays
When the paper size and paper type for any trays are the same, the
printer will link those trays. When one linked tray becomes empty,
paper will feed from the next linked tray. We recommend giving all
unique paper, such as letterhead and different colored plain papers, a
different custom type name so that the trays will not automatically link.
Linking and unlinking trays
Note:
This feature applies only in network printers.
1
Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•
View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
•
If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2
Click
Settings
>
Paper Menu
.
3
Change the tray settings to specify the paper size and type for the
tray.
•
To link trays, make sure the paper size and type for the tray
match with that of the other tray.
•
To unlink trays, make sure the paper size or type for the tray
does not
match with that of the other tray.
5
4
Click
Submit
.
Warning—Potential Damage:
Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper type. Printing issues
may occur if settings are not properly configured.
Creating a custom name for a paper type
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•
View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
•
If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2
Click
Settings
>
Paper Menu
>
Custom Names
.
3
Select a custom name, and then type a new custom paper type
name.
4
Click
Submit
.
5
Click
Custom Types
, and then verify if the new custom paper type
name has replaced the custom name.
Using the printer control panel
1
From the printer control panel, navigate to:
>
Settings
>
>
Paper Menu
>
>
Custom Names
2
Select a custom name, and then type a new custom paper type
name.
3
Press
.
4
Press
Custom Types
, and then verify if the new custom paper type
name has replaced the custom name.
Assigning a custom paper type
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•
View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
•
If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2
Click
Settings
>
Paper Menu
>
Custom Types
.
3
Select a custom paper type name, and then select a paper type.
Note:
Paper is the factory default paper type for all user
‑
defined
custom names.
4
Click
Submit
.
Using the printer control panel
1
From the printer control panel, navigate to:
>
Settings
>
>
Paper Menu
>
>
Custom Types
2
Select a custom paper type name, and then select a paper type.
Note:
Paper is the factory default paper type for all user
‑
defined
custom names.
3
Press
.
Printing
Printing a document
1
From the Paper menu on the printer control panel, set the paper
type and size to match the paper loaded.
2
Send the print job:
For Windows users
a
With a document open, click
File
>
.
b
Click
Properties
,
Preferences
,
Options
, or
Setup
.
c
Adjust the settings, if necessary.
d
Click
OK
>
.
For Macintosh users
a
Customize the settings in the Page Setup dialog:
1
With a document open, choose
File
>
Page Setup
.
2
Choose a paper size or create a custom size to match the
paper loaded.
3
Click
OK
.
b
Customize the settings in the Print dialog:
1
With a document open, choose
File
>
.
If necessary, click the disclosure triangle to see more
options.
2
From the Print dialog and pop
‑
up menus, adjust the settings
if necessary.
Note:
To print on a specific paper type, adjust the
paper type setting to match the paper loaded, or select
the appropriate tray or feeder.
3
Click
.
Printing in black and white
From the printer control panel, navigate to:
>
Settings
>
>
Print Settings
>
>
Quality
Menu
>
>
Print Mode
>
>
Black Only
>
Adjusting toner darkness
Using the Embedded Web Server
1
Open a Web browser, and then type the IP address of the printer
in the address field.
Notes:
•
View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
•
If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2
Click
Settings
>
Print Settings
>
Quality Menu
>
Toner Darkness
.
3
Adjust the toner darkness, and then click
Submit
.
Using the printer control panel
1
From the printer control panel, navigate to:
>
Settings
>
>
Print Settings
>
>
Quality Menu
>
>
Toner Darkness
6
2
Adjust the toner darkness, and then press
.
Using Max Speed and Max Yield
Max Speed and Max Yield let you choose between a faster print speed
or a higher toner yield. Max Yield is the factory default setting.
•
Max Speed
—This lets you print in either black or color depending
on what is set in the printer driver. The printer prints in color unless
Black Only is selected in the printer driver.
•
Max Yield
—This lets you switch from black to color based on the
color content found on each page. Frequent color mode switching
can result to slower printing if the content of pages is mixed.
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the
address field.
Notes:
•
View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
•
If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2
Click
Settings
>
Print Settings
>
Setup Menu
.
3
From the Printer Usage list, select
Max Speed
or
Max Yield
.
4
Click
Submit
.
Using the printer control panel
1
From the printer control panel, navigate to:
>
Settings
>
>
Settings
>
>
Print Settings
>
>
Setup Menu
>
>
Printer Usage
>
2
Select
Max Speed
or
Max Yield
, and then press
.
Canceling a print job
Canceling a print job from the printer control
panel
From the printer control panel, press
>
.
Canceling a print job from the computer
For Windows users
1
Open the printers folder.
In Windows 8
From the Search charm, type
run
, and then navigate to:
Apps list >
Run
> type
control printers
>
OK
In Windows 7 or earlier
a
Click
or click
Start
, and then click
Run
.
b
In the Start Search or Run dialog, type
control printers
.
c
Press
Enter
, or click
OK
.
2
Double
‑
click the printer icon.
3
Select the print job you want to cancel.
4
Click
Delete
.
For Macintosh users
1
From the Apple menu, navigate to either of the following:
•
System Preferences
>
Print & Scan
> select your printer >
Open
Print Queue
•
System Preferences
>
Print & Fax
> select your printer >
Open
Print Queue
2
From the printer window, select the print job you want to cancel,
and then delete it.
Clearing jams
Avoiding jams
Load paper properly
•
Make sure paper lies flat in the tray.
Correct loading of paper
Incorrect loading of paper
•
Do not remove a tray while the printer is printing.
•
Do not load a tray while the printer is printing. Load it before
printing, or wait for a prompt to load it.
•
Do not load too much paper. Make sure the stack height is below
the maximum paper fill indicator.
7
•
Do not slide the paper into the tray. Load paper as shown in the
illustration.
•
Make sure the guides in the tray or the multipurpose feeder are
properly positioned and are not pressing tightly against the paper
or envelopes.
•
Push the tray firmly into the printer after loading paper.
Use recommended paper
•
Use only recommended paper or specialty media.
•
Do not load wrinkled, creased, damp, bent, or curled paper.
•
Flex, fan, and straighten paper before loading it.
•
Do not use paper that has been cut or trimmed by hand.
•
Do not mix paper sizes, weights, or types in the same tray.
•
Make sure the paper size and type are set correctly on the computer
or printer control panel.
•
Store paper according to manufacturer recommendations.
Understanding jam messages and
locations
When a jam occurs, a message indicating the jam location and
information to clear the jam appears on the printer display. Open the
doors, covers, and trays indicated on the display to remove the jam.
Note:
When Jam Recovery is set to On or Auto, the printer reprints
jammed pages. However, Auto does not guarantee that the page will
print.
7
6
3
2
4
1
5
Jam location
Message on the
display
What to do
1
Standard bin
Jam, standard
bin [203.xx]
Remove the jammed
paper.
2
Fuser
Jam, fuser. Open
front door. [202.xx]
Open the front door,
pull the tab and hold
the fuser cover down,
and then remove the
jammed paper.
3
Front door
Jam, front
door [20y.xx]
Open the front door,
and then remove the
jammed paper.
4
Duplex
Jam, duplex area.
Open front
door. [23y.xx]
Open the front door,
and then remove the
jammed paper.
Jam location
Message on the
display
What to do
5
Tray [x]
Jam, tray [x] [24y.xx] Pull the indicated tray
out, and then remove
the jammed paper.
6
Manual feeder
Jam, manual
feeder [251.xx]
Remove the jammed
paper.
7
Multipurpose
feeder
Jam, MP
feeder [250.xx]
Push the paper release
lever to lift the paper
rollers, and then
remove the jammed
paper.
[x]
‑
page jam, clear standard bin.
1
Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note:
Make sure all paper fragments are removed.
2
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]-page jam, open front door to clear
fuser.
1
Open the front door.
CAUTION—HOT SURFACE:
The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
8
2
Pull the green lever to open the fuser cover.
3
Hold down the fuser cover, and then remove the jammed paper.
Note:
Make sure all paper fragments are removed.
4
Close the front door.
5
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]-page jam, open front door.
1
Open the front door.
CAUTION—HOT SURFACE:
The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2
Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note:
Make sure all paper fragments are removed.
9
3
Close the front door.
4
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]
‑
page jam, open front door to clear
duplex.
1
Open the front door.
CAUTION—HOT SURFACE:
The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2
Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note:
Make sure all paper fragments are removed.
3
Close the front door.
4
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]
‑
page jam, clear manual feeder.
1
Pull out the standard 250-sheet tray (Tray 1) and manual feeder.
2
Grasp the jammed paper on each side, and then gently pull it out.
Note:
Make sure all paper fragments are removed.
3
Insert the tray.
4
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]
‑
page jam, open tray [x].
1
Pull the tray completely out of the printer.
Note:
The message on the printer display determines in which
tray the paper jam is located.
10
2
Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note:
Make sure all paper fragments are removed.
3
Insert the tray.
4
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
Clear the jam, press OK
, and then press
to confirm.
[x]
‑
page jam, clear multipurpose feeder
1
Push the paper release lever in the multipurpose feeder to access
the jammed paper, and then gently pull it out.
Note:
Make sure all paper fragments are removed.
1
2
2
Flex the sheets of paper back and forth to loosen them, and then
fan them. Do not fold or crease the paper. Straighten the edges on
a level surface.
3
Reload paper into the multipurpose feeder.
11
4
Slide the paper guide until it rests lightly against the edge of the
paper stack.
5
From the printer control panel, touch
to clear the message
and continue printing. For non
‑
touch
‑
screen printer models, select
Next
>
>
Clear the jam, press OK
>
.
12
Index
Numerics
650
‑
sheet duo tray
loading 3
Symbols
[x]-page jam, open front door to clear fuser. 8
[x]-page jam, open front door. 9
[x]
‑
page jam, clear manual feeder. 10
[x]
‑
page jam, clear standard bin. 8
[x]
‑
page jam, open front door to clear duplex. 10
[x]
‑
page jam, open tray [x]. 10
A
adjusting toner darkness 6
B
black
‑
and
‑
white printing 6
C
canceling a print job
from the printer control panel 7
configuring the Universal paper size settings 2
custom paper type
assigning 6
custom paper type name
creating 6
Custom Type [x]
assigning a paper type 6
Custom Type [x] name
creating 6
D
documents, printing
from Macintosh 6
from Windows 6
E
Embedded Web Server
accessing 1
functions 1
using 1
envelopes
loading 5
J
jams, clearing
in fuser area 8
in manual feeder 10
in standard bin 8
Tray 1 10
Tray 2 10
L
linking trays 5
loading
650
‑
sheet duo tray 3
envelopes 5
manual feeder 5
M
manual feeder
loading 5
Max Speed and Max Yield
using 7
P
paper
Universal size setting 2
paper jams, clearing
[x]-page jam, open front door to clear fuser. 8
[x]-page jam, open front door. 9
[x]
‑
page jam, open front door to clear duplex. 10
in fuser area 8
in manual feeder 10
in standard bin 8
Tray 1 10
Tray 2 10
print job
canceling from the printer control panel 7
printer control panel
arrow button 1
Back button 1
display 1
Home button 1
indicator light 1
keypad 1
Select button 1
Sleep button 1
Stop button 1
USB port 1
using 1
printer messages
[x]
‑
page jam, clear manual feeder. 10
[x]
‑
page jam, clear standard bin. 8
[x]
‑
page jam, open tray [x]. 10
printing
black
‑
and
‑
white 6
from Macintosh 6
from Windows 6
Max Speed and Max Yield 7
printing a document 6
printing in black and white 6
T
toner darkness
adjusting 6
trays
linking 5
unlinking 5
U
Universal paper size settings
configuring 2
unlinking trays 5
using Max Speed and Max Yield 7
using the Embedded Web Server 1
13