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Lexmark X850E Information Manual

Made by: Lexmark
Type: Information Guide
Category: All in One Printer
Pages: 11
Size: 0.04 MB

 

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Information guide
Page 1 of 1

Information guide

There are numerous publications available to help you 
understand the MFP and its functions. This page will 
help you locate publications and other information for 
the MFP.

Help pages

There are Help pages resident in the MFP. Each topic 
can be printed individually, or select Print All to print 
all of them.

Setup sheet

The Setup sheet packaged with the MFP provides 
information about setting up the MFP.

Software and Publications CD

The Software and Publications CD was shipped with 
the MFP and contains the necessary MFP drivers to 
get the MFP up and running.

The Software and Publications CD also includes the 
User’s GuideSetup sheet, Menus and Messages 
Guide
, and a copy of the Help pages.

The User’s Guide provides information about loading 
media, ordering supplies, troubleshooting, clearing 
jams, and removing options. It also includes 
administrative support information.

The Menus and Messages Guide provides information 
to change the MFP settings. It describes the menus 
available, the menu items under each menu, and the 
values available.

The Software and Publications CD may also contain 
MFP utilities, screen fonts, and additional 
documentation.

Lexmark Web site

Copies of the User’s GuideSetup sheet, Menus and 
Messages Guide
, and Help pages are available on the 
Lexmark Web site at www.lexmark.com.

Other languages

The User’s GuideSetup sheet, Menus and Messages 
Guide
, and Help pages are also available in other 
languages.

Help Item

Use it to

Information Guide

(this page)

Locate additional information.

Copying

Make copies and change 
settings.

E-mail

Send jobs to e-mail addresses.

Faxing

Scan items and fax them to one or 
more recipients.

FTP

Scan items and send them to an 
FTP site.

Supplies Guide

Order supplies.

For additional help information, touch the question 
mark on the bottom of the touch screen, or see the 
User’s Guide on the Software and Publications CD.

 


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Copy guide
Page 1 of 3

Copy guide

Quick copy

1 Place the original document face-up in the 

automatic document feeder or face-down on the 
flatbed.

Adjust the paper guides when using the ADF.

2 Press Start on the numeric pad.

Note: If an LDSS profile has been installed, you 

may receive an error when attempting a 
quick copy. Contact your System 
Administrator for assistance.

Multi-page copies

1 Place the original document face-up in the 

automatic document feeder or face-down on the 
flatbed.

Adjust the paper guides when using the ADF.

2 Touch Copy on the home screen, or use the 

numeric keypad to specify the number of copies 
you want.

Once you touch Copy or enter the number of 
copies, the touch screen automatically changes 
to the copy settings menu.

3 Change the copy options to meet your 

requirements.

4 Touch Copy It.

Using the flatbed

If you are using the flatbed (scanner glass) to make 
copies:

1 Open the document cover.

2 Place the document face-down on the scanner 

flatbed.

3 Close the document cover.

4 Touch Copy on the home screen, or press Start 

on the numeric pad.

For Copy, continue with step 5.

For Start, proceed with step 8.

5 Set the number of copies.

6 Change the copy options to meet your 

requirements.

7 Touch Copy It.

8 Touch Scan Next if you have more pages to 

scan, or touch Finish the Job if you are done.

Touching Finish the Job returns the MFP to the 
copy screen.

9 Touch Home when you are finished.

Job Interrupt

Job interrupt pauses the current print job and prints 
copies.

Note: The Job Interrupt setting must be On for 

this feature to function.

1 Place the original document face-up in the 

automatic document feeder or face-down on the 
flatbed.

Adjust the paper guides when using the ADF.

2 Press Start on the numeric pad.

Note: If an LDSS profile has been installed, you 

may receive an error when attempting a 
quick copy. Contact your System 
Administrator for assistance.

Copy options

Copy From: Enter the size of the original document.

When Original Size is set to Auto Size Sense or 
Mixed Sizes, you can scan different size original 
documents (for example, letter and legal size 
pages). They will be scaled automatically to fit 
the selected output media size.

Copy To: Choose the size and type of paper on which 
your copies will be printed. If the size selected differs 
from the Copy From size, the MFP automatically 
scales the copy to fit on the output size.

Scale: Reduces or enlarges the copy between 25% 
and 400%. When Auto appears, the copy image will be 
scaled automatically to match the difference in the 
Copy From and Copy To sizes. Touching the arrow to 
the left lowers the value by 1%; touching the arrow to 
the right increases the value by 1%. Holding your 
finger on an arrow makes a continuous increment.

 


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Copy guide
Page 2 of 3

Darkness: Adjusts how light or dark your copies will 
turn out in relation to the original document.

Printed Image: Touch this icon when copying halftone 
photographs or graphics such as documents printed 
on a laser printer or pages from a magazine or 
newspaper that are composed primarily of images. For 
original documents that are a mixture of text, line 
drawings, or other graphics, leave Printed Image off.

Sides (Duplex): Prints copies on 1 or 2 sides, makes 
2-sided copies (duplex) of 2-sided originals, 2-sided 
copies from 1-sided originals, or 1-sided copies 
(simplex) from 2-sided originals.

Note: For 2-sided output, you must have a 

duplex unit attached to your printer.

Collate: Stacks the print job in sequence when printing 
multiple copies of a document. The default setting for 
Collate is on; the output pages of your copies will be 
ordered (1,2,3) (1,2,3) (1,2,3). If you want all the 
copies of each page to remain together, turn Collate 
off, and your copies will be ordered (1,1,1) (2,2,2) 
(3,3,3).

Options: Opens a screen to change Paper Saver, 
Advanced Imaging, Separator Sheets, Margin Shift, 
Edge Erase, Date/Time Stamp, Message Overlay, 
Content, or Advanced Duplex settings.

Paper Saver: Takes two or more sheets of an 
original document and prints them together on 
the same page. Touching Print Page Borders 
adds or removes the outline border surrounding 
the original document pages on the output page.

Create Booklet: Creates a sequence of collated 
output that, when folded in half, forms a booklet 
half the page size of the original documents and 
with all the pages in order.

Advanced Imaging: Select this feature to adjust 
Background Removal, Contrast, and Shadow 
Detail before you copy the document.

Custom Job (Job Build): Combines multiple 
scanning jobs into a single job.

Separator Sheets: Places a blank piece of 
paper between each copy of the copying job. 
The separator sheets can be drawn from a bin 
with a different kind or color of paper from your 
copies.

Margin Shift: Increases the size of the margin 
the specified distance. This can be useful in 
providing space to bind or hole-punch copies. If 
the additional margin is too large, the copy will 
be cropped.

Edge Erase: Eliminates smudges or information 
around the edges of your document. You can 
choose to eliminate an equal area around all four 
sides of the paper, or pick a particular edge. 
Edge Erase will erase whatever is within the 
area selected, leaving nothing printed on that 
portion of the paper.

 


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Copy guide
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Date/Time Stamp: Turns the Date/Time Stamp 
on and prints the date and time at the top of 
every page.

Overlay: Creates a watermark (or message) 
that overlays the content of your copy. You can 
choose between Urgent, Confidential, Copy, and 
Draft. The word you pick will appear, faintly, in 
large print across each page.

Note: A custom overlay can be created by the 

System Administrator. An additional icon 
with that message will then be available.

Content: Select the content of the original 
document to enhance copy quality. Choose Text 
for original documents that are mostly text or line 
art. Choose Text/Photo when the original 
documents are a mixture of text and graphics or 
pictures. Choose Photograph when the original 
document is a high-quality photograph or inkjet 
print. Choose Printed Image when copying 
halftone photographs or graphics such as 
documents printed on a laser printer or pages 
from a magazine or newspaper that are 
composed primarily of images.

Advanced Duplex: Controls how many sides 
and what orientation your original document 
has, and whether your original documents are 
bound along the long edge or the short edge.

 


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E-mail guide
Page 1 of 2

E-mail guide

The MFP can be used to e-mail scanned documents to 
one or more recipients.

Sending an e-mail from the MFP can be done by typing 
the e-mail address, using a shortcut number, or using 
the address book.

Entering an e-mail address

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Touch E-mail on the home screen.

3 Enter the recipient's address.

Add recipients by touching Next Address and 
then entering the recipient's address or shortcut 
number.

4 Touch E-mail It.

Using a shortcut number

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Press on the numeric pad, and then enter the 

recipient's shortcut number.

Add recipients by touching Next Address and 
then entering the recipient's shortcut number or 
address.

3 Touch E-mail It.

Using the address book

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Touch E-mail on the home screen.

3 Touch Search Address Book.

4 Enter the name or part of the name you are 

searching for, and then touch Search.

5 Touch the name that you want to add to the To: 

field.

Add recipients by touching Next Address and 
then entering the recipient's address or shortcut 
number or searching the address book.

6 Touch E-mail It.

E-mail options

Original Size: Enter the size of the original document.

When Original Size is set to Auto Size Sense or 
Mixed Sizes, you can scan different size original 
documents (for example, letter and legal size 
pages). They will be scaled automatically to fit 
the selected output media size.

Sides (Duplex): Tells the MFP if your original 
document is simplex (printed on one side) or duplex 
(printed on both sides). This lets the scanner know 
what needs to be scanned for inclusion in the e-mail.

Orientation: Tells the MFP whether the original 
document is portrait or landscape.

Binding: Tells the MFP whether the original document 
is bound on the long-edge or short-edge side.

E-mail Subject: Enters a subject line for the e-mail. 
You can enter up to 255 characters.

E-mail Message: Enters a message that will be sent 
with the scanned attachment.

Resolution: Adjusts the quality of your output 
document.

Note: Increasing resolution will increase the 

amount of time and size of the file to be 
sent.

Send As: Sets the output (PDF, TIFF, or JPEG) for the 
scanned image.

PDF output is a single file.

TIFF output is a single file. If Multi-page TIFF is 
turned off in the Configuration menu, then TIFF 
saves one page each in a series of files.

 


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E-mail guide
Page 2 of 2

JPEG saves one page in each file. When 
multiple pages are scanned, the output will be a 
series of files.

Content: Tells the MFP the original document type. 
Choose from Text, Text/Photo, or Photo. Color can be 
turned on or off with any of the Content choices. 
Content affects the quality and size of your e-mail.

Advanced Options: Accesses Advanced Imaging, 
Custom Job, Transmission Log, Scan Preview, Edge 
Erase, or Darkness settings.

Advanced Imaging: Select this feature to adjust 
Background Removal, Contrast, and Shadow 
Detail before you copy the document.

Custom Job (Job Build): Combines multiple 
scanning jobs into a single job.

Transmission Log: Prints the transmission log 
or transmission error log.

Scan Preview: Displays the first pages of the 
image before it is included in the e-mail. When 
the first page is scanned, the scanning is paused 
and a preview image appears.

Edge Erase: Eliminate smudges or information 
around the edges of your document. You can 
choose to eliminate an equal area around all four 
sides of the paper, or pick a particular edge.

Darkness: Adjusts how light or dark your 
scanned e-mails will turn out.

 


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Fax guide
Page 1 of 2

Fax guide

The fax function lets you scan items and fax them to 
one or more recipients. Sending a fax from the MFP 
can be done by typing the fax number, using a shortcut 
number, or using the address book.

Note: To place a one-second dialing pause within a fax 
number, use the Dial Pause button.

The dial pause will appear as a comma in the Fax 
to: box. Use this feature if you need to dial an 
outside line first.

Entering the fax number

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Touch Fax on the home screen.

3 Enter the recipient's telephone number.

Add recipients by touching Next Number and 
then entering the recipient's telephone number 
or shortcut number, or search the address book.

4 Touch Fax It.

Using a shortcut number

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Press on the numeric pad, and then enter the 

recipient's shortcut number.

Add recipients by touching Next Number and 
then entering the recipient's shortcut number or 
address.

3 Touch Fax It.

Using the address book

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

Adjust the paper guides when using the ADF.

2 Touch Fax on the home screen.

3 Touch Search Address Book.

4 Enter the name or part of the name you are 

searching for, and then touch Search.

5 Touch the name you want to add to the To: field.

Add recipients by touching Next Number and 
then entering the recipient's address, shortcut 
number, or searching the address book.

6 Touch Fax It.

Fax options

Original Size: Enter the size of the original document.

Set to Auto Size Sense or Mixed Sizes to scan 
different size original documents (for example, 
letter and legal size pages). They are 
automatically scaled to fit the output media size.

Content: Set the original document type. Choose Text, 
Text/Photo, or Photo. Content affects the quality and 
size of your scan by selecting how the scanner will 
handle the information on the original document.

Sides (Duplex): Tells the MFP if your original 
document is simplex (printed on one side) or duplex 
(printed on both sides). This lets the scanner know 
what needs to be scanned for inclusion in the fax.

Resolution: Adjusts the quality of your output 
document. If you are faxing a photograph, a drawing 
with fine lines, or a document with very small text, 
increase the Resolution setting. Standard is suitable 
for most documents. Use Fine for documents with 
small print. Use Super fine for original documents with 
fine detail. Use Ultra fine for documents with pictures or 
photographs.

Darkness: Adjusts how light or dark your faxes will turn 
out in relation to the original document.

Advanced Options: Accesses Delayed Send, 
Advanced Imaging, Custom Job, Transmission Log, 

 


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Fax guide
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Scan Preview, Edge Erase, Advanced Duplex, or Fax 
Queue settings.

Delayed Send: Sets up a fax to be sent at a later time or 
date. After setting up your fax, select Delayed Send
enter the time and date you would like to transmit your 
fax, and then touch Done.

Note: If the device is powered off when the delayed fax is 
due to be sent, the fax is sent the next time the MFP is 
powered up.

Advanced Imaging: Select this feature to adjust 
Background Removal, Contrast, and Shadow Detail 
before you copy the document.

Custom Job (Job Build): Combines multiple scanning 
jobs into a single job.

Transmission Log: Prints the transmission log or 
transmission error log.

Scan Preview: Displays the image before it is included 
in the fax. When a page is scanned, the scanning is 
paused, and a preview image appears.

Edge Erase: Eliminates smudges or information around 
the edges of the document. You can eliminate an equal 
area around all four sides of the paper, or pick a 
particular edge.

Advanced Duplex: Controls how many sides and what 
orientation the original document has, and whether your 
original documents are bound along the long edge or the 
short edge.

 


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FTP guide
Page 1 of 2

FTP guide

The MFP scanner lets you scan documents directly to 
an FTP server.

Note: Only one FTP address may be sent to at 

a time.

Entering the FTP address

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

2 Touch FTP on the home screen.

3 Enter the FTP address.

4 Touch Send It.

Using a shortcut number

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

2 Press on the numeric pad, and then enter the 

FTP shortcut number.

3 Touch Send It.

Using the address book

1 Place the original document in the automatic 

document feeder face-up or on the flatbed face-
down.

2 Touch FTP on the home screen.

3 Touch Search Address Book.

4 Enter the name or part of the name you are 

searching for, and then touch Search.

5 Touch the name that you want to add to the To: 

field.

6 Touch Send It.

FTP options

Original Size: Enter the size of the original document.

When Original Size is set to Auto Size Sense or 
Mixed Sizes, you can scan different size original 
documents (for example, letter and legal size 

pages). They will be scaled automatically to fit 
the selected output media size.

Sides (Duplex): Tells the MFP if your original 
document is simplex (printed on one side) or duplex 
(printed on both sides). This lets the scanner know 
what needs to be scanned for inclusion in the file being 
sent to the FTP site.

Orientation: Tells the MFP whether the original 
document is portrait or landscape.

Binding: Tells the MFP whether the original document 
is bound on the long-edge or short-edge side.

Base File Name: Enter a file name. The default value 
is the word image. A timestamp is added to the file 
name to prevent overwriting files of the same name at 
the FTP site.

Note: There is a 53-character limit for the file 

name.

Resolution: Adjusts the quality of your output 
document.

Note: Increasing resolution will increase the 

amount of time and size of the file to be 
sent.

Send As: Sets the output (PDF, TIFF, or JPEG) for the 
scanned image.

PDF output is a single file.

TIFF output is a single file. If Multi-page TIFF is 
turned off in the Configuration menu, then TIFF 
saves one page each in a series of files.

JPEG saves one page in each file. When 
multiple pages are scanned, the output will be a 
series of files.

Content: Tells the MFP the original document type. 
Choose from Text, Text/Photo, or Photo. Color can be 
turned on or off with any of the Content choices. 
Content affects the quality and size of your FTP file.

Advanced Options: Accesses Advanced Imaging, 
Custom Job, Transmission Log, Scan Preview, Edge 
Erase, or Darkness settings.

Advanced Imaging: Select this feature to adjust 
Background Removal, Contrast, and Shadow 
Detail before you scan the document.

 


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FTP guide
Page 2 of 2

Custom Job (Job Build): Combines multiple 
scanning jobs into a single job.

Transmission Log: Prints the transmission log 
or transmission error log.

Scan Preview: Displays the first pages of the 
image before it is included in the FTP file. When 
the first page is scanned, the scanning is paused 
and a preview image appears.

Edge Erase: Eliminates smudges or information 
around the edges of your document. You can 
choose to eliminate an equal area around all four 
sides, or pick a particular edge. Edge Erase will 
erase whatever is within the area selected and 
leave nothing printed on that portion of the 
paper.

Darkness: Adjusts how light or dark your 
scanned FTP documents will turn out.

 


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Supplies guide
Page 1 of 1

Supplies guide

Ordering a toner cartridge or photoconductor

When the 

Toner Low

 message appears, you should order a new toner cartridge. 

When the 

PC unit life warning 

message appears, you should order a new photoconductor.

You need to have a new toner cartridge or photoconductor available when the current one no longer prints 
satisfactorily. The following table lists the part numbers for ordering these items.

Part number

Description

X850S21G

Toner cartridge

X850S22G

Photoconductor