Full Text Searchable PDF User Manual
www.lexmark.com
X644e, X646e
User’s Guide
January 2006
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Copying
24
2
Copying
The following copy topics are available in this and other chapters.
Quick copy
1
Place the original document face-up in the automatic document feeder (ADF) or face-down on the flatbed.
Adjust the paper guides when using the ADF.
2
Go
on the numeric pad.
Note:
If an LDSS profile has been installed, you may receive an error when attempting a quick copy. Contact your
system support person for access.
Multiple page copying
1
Place the original document face-up in the automatic document feeder or face-down on the flatbed.
Adjust the paper guides when using the ADF.
2
Touch
Copy
on the home screen, or use the numeric keypad to specify the number of copies you want.
After touching Copy or entering the number of copies, the touch screen will automatically change to the copy
settings menu.
3
Change the copy options to meet your requirements.
4
Touch
Copy It
.
Quick copy
Reducing and enlarging copies
Multiple page copying
Adjusting copy quality
Using the flatbed
Setting collation options
Understanding the copy screens and options
Placing separator sheets between copies
Copying from one size to another
Setting paper saving options
Making transparencies
Placing the date and time at the top of each page
Copying to letterhead
Placing an overlay message on each page
Copying photographs
Creating a custom job (job build)
Making copies using media from a selected tray
Canceling a copy job
Copying mixed-sized media
Copy tips
Setting the duplex option
Solving copy quality problems
Using the flatbed
25
Copying
Using the flatbed
If you are using the flatbed (scanner glass) to make copies:
1
Open the document cover.
2
Place the document face-down on the scanner flatbed.
3
Close the document cover.
4
Touch
Copy
on the home screen, or press
Go
on the numeric pad.
For
Copy
, continue with
step 5
.
For
Go
, proceed with
step 8
.
5
Set the number of copies.
6
Change the copy options to meet your requirements.
7
Touch
Copy It
.
8
Touch
Scan Next
if you have more pages to scan, or touch
Finish the Job
if you are done.
Touching
Finish the Job
returns the MFP to the copy screen.
9
Touch
Home
when you are finished.
Understanding the copy screens and options
Copy From:
Opens a screen where you can enter the size of the documents you are going to copy.
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
Copy Options Screen.
•
When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size
pages). They will be scaled automatically to fit the selected output media size.
Copy To:
Opens a screen where you can enter the size and type of paper on which your copies will be printed.
•
Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the
Copy Options Screen.
•
If the size settings for Copy From and Copy To are different, the MFP will automatically adjust the Scale setting to
accommodate the difference.
•
If you have a special type or size of paper that you'd like to copy onto that is not normally in the MFP paper trays,
you can select MP Feeder, and manually send the type of paper you want through the MP feeder.
•
When using Auto Match, the MFP will match the size of the original document as specified in the Copy From box.
If a matching paper size is not loaded in one of the paper trays, the MFP will scale the copy to fit loaded media.
Scale:
Creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be
set for you automatically.
•
When you want to copy from one size of paper to another, such as legal size to letter size, setting your Copy From
and Copy To paper sizes will automatically change the scale to keep all the original document information on your
copy.
•
Touching the arrow to the left lowers the value by 1%; touching the arrow to the right increases the value by 1%.
•
Holding your finger on an arrow makes a continuous increment.
•
Holding your finger on an arrow for two seconds causes the pace of the change to accelerate.
Darkness:
Adjusts how light or dark your copies will turn out in relation to the original document.
Understanding the copy screens and options
26
Copying
Printed Image:
Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a
magazine or newspaper that are composed primarily of images. For original documents that are a mixture of text, line
drawings, or other graphics, leave Printed Image off.
Sides (Duplex):
Prints copies on 1 or 2 sides, makes 2-sided copies (duplex) of 2-sided originals, 2-sided copies
from 1-sided originals or 1-sided copies (simplex) from 2-sided originals.
Note:
For 2-sided output, you must have a duplex unit attached to your printer.
Collate:
Keeps the pages of a print job stacked in sequence, particularly when printing multiple copies of the document.
The default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the
copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).
Options:
Opens a screen to change Paper Saver, Advanced Imaging, Separator Sheets, Margin Shift, Edge Erase, Date/
Time Stamp, Overlay, Content, or Advance Duplex settings.
•
Paper Saver:
Takes two or more sheets of an original document and prints them together on the same page.
Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of
your document on a single page, and 4-up would print four pages of your document on a single page. Touching
Print Page Borders
adds or removes the outline border surrounding the original document pages on the output
page.
•
Create Booklet:
Creates a sequence of collated output that, when folded in half, forms a booklet half the page
size of the original document and with all the pages in order.
Note:
To use Create Booklet, you must have a duplex unit attached to the MFP.
•
Advanced Imaging:
Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.
•
Custom Job (Job Build):
Combines multiple scanning jobs into a single job.
Note:
Custom Job is not supported on all models.
•
Separator Sheets:
Places a blank piece of paper between each copy of your copying job. The separator sheets
can be drawn from a bin with a different kind or color of paper from your copies.
•
Margin Shift:
Increases the size of the margin the specified distance. This can be useful in providing space to
bind or hole-punch copies. Use the increase or decrease arrows to set how much of a margin you want. If the
additional margin is too large, the copy will be cropped.
•
Edge Erase:
Eliminates smudges or information around the edges of your document. You can choose to eliminate
an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within
the selected area, leaving nothing printed on that portion of the paper.
•
Date/Time Stamp:
Turns the Date/Time Stamp on and prints the date and time at the top of every page.
•
Overlay:
Creates a watermark (or message) that overlays the content of your copy. You can choose between
Urgent, Confidential, Copy, and Draft. The word you pick will appear, faintly, in large print across each page.
Note:
A custom overlay can be created by the System Administrator. An additional icon with that message
will then be available.
•
Content:
Enhances copy quality. Choose
Text
for original documents that are mostly text or line art. Choose
Text/
Photo
when the original documents are a mixture of text and graphics or pictures. Choose
Photograph
when the
original document is a high-quality photograph or inkjet print. Choose
Printed Image
when copying halftone
photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper.
•
Advanced Duplex:
Controls how many sides and what orientation your original documents have, and whether
your original documents are bound along the long edge or the short edge.
Copying from one size to another
27
Copying
Copying from one size to another
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy
from
:, and then identify the size of your original document.
For example, Legal.
5
Touch
Copy to
:, and then select the size you want the copy to be.
Note:
If you select a paper size that is different from the “Copy from” size, the MFP will scale the size
automatically.
6
Touch
Copy It
.
Making transparencies
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy
from
:, and then identify the size of your original document.
5
Touch
Copy to
:, and then touch the tray that contains transparencies.
Note:
If you do not see Transparency as an option, speak with your system support person.
6
Touch
Copy It
.
Copying to letterhead
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy
from
:, and then identify the size of your original document.
5
Touch
Copy to
:, and then touch the tray that contains letterhead.
Note:
If you do not see Letterhead as an option, speak with your system support person.
6
Touch
Copy It
.
Copying photographs
1
Open the document cover.
2
Place the photograph face down on the flatbed.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
Making copies using media from a selected tray
28
Copying
5
Touch
Content
.
6
Touch
Photograph
.
7
Touch
Copy It
.
8
Touch
Scan Next
or
Done
.
Making copies using media from a selected tray
During the copy process, you can select the input tray that contains the media type of choice. For example, if a special
media type is located in the multipurpose feeder, and you want to make copies on that media:
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy
from
:, and then identify the size of your original document.
5
Touch
Copy to
:, and then touch
multipurpose feeder
or the tray that contains the media type you want.
6
Touch
Copy It
.
Copying mixed-sized media
You can place mixed-sized original documents in the ADF and then copy them. Depending on the paper size loaded in the
trays, the scanner will print on the same size media or scale the document to fit the media in the tray.
Example 1, the MFP has two paper trays, one tray loaded with letter and the other with legal paper. A document mixed with
letter and legal pages needs to be copied.
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy From
, and then touch
Mixed Sizes
.
5
Touch
Copy To
, and then touch
Auto Size Match
.
6
Touch
Copy It
.
The scanner will identify the different size pages as they scan, and then print them on the correct size paper.
Example 2, the MFP has one paper tray, loaded with letter-size paper. A document mixed with letter and legal pages needs
to be copied.
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Copy From
, and then touch
Mixed Sizes
.
5
Touch
Copy It
.
The scanner will identify the different size pages as they scan, and then scale the legal size pages to print on
letter-size paper.
Setting the duplex option
29
Copying
Setting the duplex option
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch the button that looks the way you want your copies duplexed.
The first number represents sides of the original documents; the second number represents sides of the copy.
For example, select 1 --> 2-sided if you have 1-sided original documents and you want 2-sided copies.
5
Touch
Copy It
.
Reducing and enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The default
for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the
paper onto which you are copying.
To reduce or enlarge a copy:
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
From Scale, touch + or — to enlarge or reduce your output.
Note:
Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto.
5
Touch
Copy It
.
Adjusting copy quality
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
5
Touch
Content
.
6
Touch the icon that best represents what you are copying (for example, Text, Text/Photo, Photograph, or Printed
Image).
•
Text: Used for original documents that are mostly text or line art.
•
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
•
Photograph: Used when the original document is a high-quality photograph or inkjet print.
•
Printed Image: Used when copying halftone photographs, graphics such as documents printed on a laser
printer, or pages from a magazine or newspaper that are composed primarily of images.
7
Touch
Copy It
.
Setting collation options
30
Copying
Setting collation options
If you want your copies collated, you don’t need to do anything; this is the default setting.
For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3.
If you don’t want your copies collated, you can change the setting.
For example, two copies of three pages will print page 1, page 1, page 2, page 2, page 3, page 3.
To turn collation off:
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Use the numeric keypad to enter the number of copies you want.
5
Touch
Off
if you do not want your copies collated.
6
Touch
Copy It
.
Placing separator sheets between copies
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
5
Touch
Separator Sheets.
Note:
Collation must be On for the separator sheets to be placed between copies. If Collation is Off, the
separator sheets are inserted after the job has been printed.
6
Touch
Copy It
.
Setting paper saving options
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Make your duplex choice.
5
Touch
Options
.
6
Touch
Paper Saver.
7
Select the output you want.
For example, if you have four portrait-oriented original documents that you want copied to the same side of one
sheet, touch
4 on 1 Portrait
.
8
Touch
Print Page Borders
if you want a box drawn around each page on the copies.
9
Touch
Copy It
.
Placing the date and time at the top of each page
31
Copying
Placing the date and time at the top of each page
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
5
Touch
Date/Time Stamp
.
6
Touch
On
.
7
Touch
Done
.
8
Touch
Copy It
.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place
a message on the copies:
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
5
Touch the button containing the overlay you want to use.
6
Touch
Done
.
7
Touch
Copy It
.
Creating a custom job (job build)
The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may
be scanned using different job parameters. When a copy job is submitted and
Custom Job
is enabled, the scanner will
scan the first set of original documents using the supplied parameters, then scan the next set with the same or different
parameters.
The definition of a set depends on the Scan Source:
•
From the flatbed, a set consists of one page.
•
From the ADF, a set consists of all scanned pages until the ADF becomes empty.
•
When one page is sent through the ADF, a set consists of one page.
For example:
1
Place your original document in the automatic document feeder face-up, short-edge first.
2
Adjust the paper guides.
3
Touch
Copy
on the home screen.
4
Touch
Options
.
5
Touch
Custom Job
.
6
Touch
On
.
Canceling a copy job
32
Copying
7
Touch
Done
.
8
Touch
Copy It
.
When the end of a set is reached, the “Scan the next page” screen appears. Touch
Scan the next page
or touch
Done
. For
more information on the Custom job or the job build setting, see the
Menus and Messages Guide
on the
Software and
Documentation
CD.
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the copy job by touching
Cancel Job
on the touch screen.
Touching
Cancel Job
cancels the entire job that is being scanned. The scanning screen will be replaced with a
“Canceling scan job” screen. The ADF will clear any page that has started scanning and leave the other pages in
the ADF.
While copying pages using the flatbed
During the copy process, the “Scan the next page” screen appears. To cancel the copy job, touch
Cancel Job
on the touch
screen.
Touching
Cancel Job
cancels the entire job that has been scanned. The scanning screen will be replaced with a
“Canceling scan job” screen. Once the job has been flushed, the touch screen will return to the copy screen.
When the pages are being printed
To cancel the print job, touch
Cancel Job
on the touch screen, or press cancel on the numeric keypad.
Touching
Cancel Job
or pressing cancel on the keypad cancels the remaining print job. Once the job has been
deleted, the touch screen will return to the home screen.
Copy tips
The following tips may improve the MFP copy quality. For additional information or to solve copy problems, see
Solving
copy quality problems
.
Question
Tip
When should I use Text mode?
• Text mode should be used when text preservation is the main goal of the copy, and
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use Text/Photo
mode?
• Text/Photo mode should be used when copying an original document that contains
a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use
Printed Image mode?
Printed Image mode should be used when copying halftone photographs, graphics
such as documents printed on a laser printer, or pages from a magazine or
newspaper.
When should I use Photograph
mode?
Photograph mode should be used when the original document is a high-quality
photograph or inkjet print.