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Lexmark MS911 Quick Reference Manual

Made by: Lexmark
Type: Quick Reference Guide
Category: Printer
Pages: 17
Size: 2.62 MB

 

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Quick Reference

Learning about the printer

Using the control panel

Use the

To

1

Display

Show the status of the printer.

Set up and operate the printer.

2

Home button

Go to the home screen.

3

Sleep button

Enable Sleep mode or Hibernate mode.

The following actions wake the printer from
Sleep mode:

Touching the control panel home screen

The following actions wake the printer from
Hibernate mode:

Pressing the Sleep button until the printer
wakes

Performing a power

on reset using the

main power switch

Use the

To

4

Keypad

Enter numbers, letters, or symbols on the
printer.

5

Stop or Cancel
button

Stop all printer activity.

6

Indicator light Check the status of the printer.

Understanding the colors of the Sleep
button and indicator lights

The colors of the Sleep button and indicator lights on the printer control
panel signify a certain printer status or condition.

Indicator light

Printer status

Off

The printer is off or in Hibernate mode.

Blinking green

The printer is warming up, processing data,
or printing.

Solid green

The printer is on, but idle.

Blinking red

The printer requires user intervention.

Sleep button light

Printer status

Off

The printer is off, idle or in Ready state.

Solid amber

The printer is in Sleep mode.

Blinking amber

The printer is entering or waking from
Hibernate mode.

Blinking amber for 0.1
second, then goes
completely off for 1.9
seconds in a slow, pulsing
pattern

The printer is in Hibernate mode.

Loading paper and specialty
media

Setting the paper size and type

From the home screen navigate to:

 > 

Paper Menu

 > 

Paper Size/Type

 > select a tray > select the paper

size or type > 

Configuring Universal paper settings

The Universal paper size setting is a user

defined setting that lets you

print on paper sizes that are not preset in the printer menus.

1

From the home screen, navigate to:

 > 

Paper Menu

 > 

Universal Setup

2

Select a unit of measure, and then set the portrait width and height.

3

Apply the changes.

Loading trays

CAUTION—POTENTIAL INJURY: 

To reduce the risk of

equipment instability, load each tray separately. Keep all other
trays closed until needed.

1

Pull out the tray.

Note: 

Do not remove trays while a job prints or while 

Busy

appears on the printer display. Doing so may cause a jam.

 

1

 


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2

Squeeze and slide the paper guides to the correct position for the
size of the paper you are loading.

Note: 

Use the indicators on the bottom of the tray to position

the guides.

3

Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges on a level
surface.

4

Load the paper stack with the printable side faceup.

Notes:

Load printable side facedown for duplex printing.

Load pre-punched paper with the holes toward the front or
the left side of the tray.

Load letterhead with the header on the left side of the tray.

Make sure that the paper is below the maximum fill line on
the edge of the paper tray. Overfilling may cause paper jams.

5

Insert the tray.

6

From the control panel, set the paper size and paper type in the
Paper menu to match the paper loaded in the tray.

Loading the multipurpose feeder

1

Open the multipurpose feeder.

 

2

 


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2

Adjust the guide to match the size of the paper you are loading.

3

Flex the sheets of paper back and forth to loosen them, and then
fan them. Do not fold or crease the paper. Straighten the edges on
a level surface.

4

Load the paper.

Load only one size and type of paper.

Loading letterhead

Without an optional finisher

With an optional finisher

One

sided printing

Note: 

For long-edge

orientation, load letterhead
facedown with the header on
the left side of the feeder.

One

sided printing

Note: 

For long-edge

orientation, load letterhead
facedown with the header on
the right side of the feeder.

Two

sided printing

Note: 

For long-edge

orientation, load letterhead
faceup with the header on the
right side of the feeder.

Two

sided printing

Note: 

For long-edge

orientation, load letterhead
faceup with the header on the
left side of the feeder.

Loading prepunched paper

One

sided printing

Two

sided printing

Load envelopes with the flap side down.

Warning—Potential Damage: 

Never use envelopes with

stamps, clasps, snaps, windows, coated linings, or self

stick

adhesives. These envelopes may severely damage the
printer.

Make sure that the paper is below the maximum fill line.
Overfilling may cause paper jams.

5

From the control panel, set the paper size and paper type in the
Paper menu to match the paper loaded in the feeder.

Linking and unlinking trays

Linking and unlinking trays

1

Open a Web browser, and then type the printer IP address in the
address field.

 

3

 


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Notes:

View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.

If you are using a proxy server, then temporarily disable it to
load the Web page correctly.

2

Click 

Settings

 > 

Paper Menu

.

3

Change the paper size and type settings for the trays you are linking.

To link trays, make sure the paper size and type for the tray
match that of the other tray.

To unlink trays, make sure the paper size or type for the tray
does 

not

 match that of the other tray.

4

Click 

Submit

.

Note: 

You can also change the paper size and type settings using the

printer control panel. For more information, see 

“Setting the paper

size and type” on page 1

.

Warning—Potential Damage: 

Paper loaded in the tray should match

the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper type. Printing issues
may occur if settings are not properly configured.

Creating a custom name for a paper type

1

From the home screen, navigate to:

 > 

Paper Menu

 > 

Custom Names

2

Type a custom paper type name, and then apply the changes.

3

Touch 

Custom Types

, and then verify if the new custom paper type

name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Assign a custom paper type name to a tray when linking or unlinking
trays.

1

Open a Web browser, and then type the printer IP address in the
address field.

Notes:

View the printer IP address on the printer home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.

If you are using a proxy server, then temporarily disable it to
load the Web page correctly.

2

Click 

Settings

 > 

Paper Menu

 > 

Custom Types

.

3

Select a custom paper type name, and then select a paper type

Note: 

Paper is the factory default paper type for all user

defined

custom names.

4

Click 

Submit

.

Using the printer control panel

1

From the home screen, navigate to:

 > 

Paper Menu

 > 

Custom Types

2

Select a custom paper type name, and then select a paper type

Note: 

Paper is the factory default paper type for all user

defined

custom names.

3

Touch 

.

Printing

Printing a document

1

From the printer control panel, set the paper type and size to match
the paper loaded.

2

Send the print job:

For Windows users

a

With a document open, click 

File

 > 

Print

.

b

Click 

Properties

Preferences

Options

, or 

Setup

.

c

Adjust the settings, if necessary.

d

Click 

OK

 > 

Print

.

For Macintosh users

a

Customize the settings in the Page Setup dialog:

1

With a document open, choose 

File

 > 

Page Setup

.

2

Choose a paper size or create a custom size to match the
paper loaded.

3

Click 

OK

.

b

Customize the settings in the Print dialog:

1

With a document open, choose 

File

 > 

Print

.

If necessary, click the disclosure triangle to see more
options.

2

From the print options pop

up menus, adjust the settings,

if necessary.

Note: 

To print on a specific paper type, adjust the

paper type setting to match the paper loaded, or select
the appropriate tray or feeder.

3

Click 

Print

.

Adjusting toner darkness

1

From the home screen, navigate to:

 > 

Settings

 > 

Print Settings

 > 

Quality Menu

2

Adjust the toner darkness setting, and then save the changes.

Printing from a flash drive

Notes:

Before printing an encrypted PDF file, you are prompted to type
the file password from the control panel.

You cannot print files for which you do not have printing
permissions.

1

Insert a flash drive into the USB port.

 

4

 


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Notes:

A flash drive icon appears on the printer home screen when
a flash drive is inserted.

If you insert the flash drive when the printer requires
attention, such as when a jam has occurred, then the printer
ignores the flash drive.

If you insert the flash drive while the printer is processing
other print jobs, then 

Busy

 appears on the printer display.

After these print jobs are processed, you may need to view
the held jobs list to print documents from the flash drive.

Warning—Potential Damage: 

Do not touch the printer or the

flash drive in the area shown while actively printing, reading, or
writing from the memory device. Loss of data or a malfunction
can occur.

2

From the control panel, touch the document you want to print.

3

Specify the number of copies to be printed, and then send the job
for printing.

Notes:

Do not remove the flash drive from the USB port until the
document has finished printing.

If you leave the flash drive in the printer after leaving the
initial USB menu screen, then touch 

Held Jobs

 on the home

screen to print files from the flash drive.

Supported flash drives and file types

Notes:

High

speed USB flash drives must support the full

speed

standard. Low-speed USB devices are not supported.

USB flash drives must support the File Allocation Table (FAT)
system. Devices formatted with New Technology File System
(NTFS) or any other file system are not supported.

Recommended flash drives

File type

Many flash drives are tested and approved for use with
the printer. For more information, contact the place
where you purchased the printer.

Documents:

.pdf

.xps

Images:

.dcx

.gif

.jpeg
or .jpg

.bmp

.pcx

.tiff or .tif

.png

Canceling a print job

Canceling a print job from the printer control
panel

1

From the printer control panel, touch 

Cancel Job

 or press 

 on

the keypad.

2

Touch the print job you want to cancel, and then touch 

Delete

Selected Jobs

.

Note: 

If you press 

 on the keypad, then touch 

Resume

 to

return to the home screen.

Canceling a print job from the computer

For Windows users

1

Open the printers folder.

In Windows 8

From the Search charm, type 

run

, and then navigate to:

Run

 > type 

control printers

 > 

OK

In Windows 7 or earlier

a

Click 

, or click 

Start

 and then click 

Run

.

b

Type 

control printers

.

c

Press 

Enter

, or click 

OK

.

2

Double

click the printer icon.

3

Select the print job you want to cancel.

4

Click 

Delete

.

For Macintosh users

1

From System Preferences in the Apple menu, open the printers
folder.

2

Open the print queue, select the print job you want to cancel, and
then delete it.

Clearing jams

Avoiding jams

Load paper properly

Make sure paper lies flat in the tray.

Correct loading of paper

Incorrect loading of paper

Do not remove a tray while the printer is printing.

Do not load a tray while the printer is printing. Load it before
printing, or wait for a prompt to load it.

Do not load too much paper. Make sure the stack height is below
the maximum paper fill indicator.

 

5

 


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Do not slide the paper into the tray. Load paper as shown in the
illustration.

Make sure the guides in the tray or the multipurpose feeder are
properly positioned and are not pressing tightly against the paper
or envelopes.

Push the tray firmly into the printer after loading paper.

Use recommended paper

Use only recommended paper or specialty media.

Do not load wrinkled, creased, damp, bent, or curled paper.

Flex, fan, and straighten paper before loading it.

Do not use paper that has been cut or trimmed by hand.

Do not mix paper sizes, weights, or types in the same tray.

Make sure the paper size and type are set correctly on the computer
or printer control panel.

Store paper according to manufacturer recommendations.

Understanding jam messages and
locations

When a jam occurs, a message indicating the jam location and
information to clear the jam appears on the printer display. Open the
doors, covers, and trays indicated on the display to remove the jam.

Notes:

When Jam Assist is set to On, the printer flushes blank pages or
pages with partial prints after a jammed page has been cleared.
Check your printed output for blank pages.

When Jam Recovery is set to On or Auto, the printer reprints
jammed pages. However, the Auto setting reprints jammed
pages only if adequate printer memory is available.

1

Area G

2

Door C

3

Door D

4

Door F

5

Trays

6

Door H

7

Finisher bins

8

Door J

Area name

Control panel message

What to do

Multipurpose
feeder

[x]

page jam, clear

jammed paper from
multipurpose feeder.
[200.xx]

Remove the jammed
paper from the feeder.

Door C, trays

[x]

page jam, open door

C and clear all jammed
paper. [2yy.xx]

Open door C, and then
remove the jammed
paper.

Pull out the tray, and
then remove the
jammed paper.

[x]

page jam, slide the

3000

sheet tray and

open door C. [2yy.xx]

Door D, trays

[x]

page jam, open door

D and clear all jammed
paper. [24y.xx]

Open door D, and then
remove the jammed
paper.

Pull out the tray, and
then remove the
jammed paper.

[x]

page jam, slide the

3000

sheet tray and

open door D. [24y.xx]

Doors C and F

[x]

page jam, slide the

3000

sheet tray and

open door F. [24y.xx]

Pull the 3000

sheet tray,

and then remove the
jammed paper from the
side of the tray.

Open door F, and then
remove the jammed
paper.

Area G, doors C, J,
and H, finisher bin

[x]

page jam, open

doors G, H, and J and
clear jammed paper.
[4yy.xx]

Open door G, and then
remove the jammed
paper.

Open door H, and then
remove the jammed
paper.

Doors C and G,
finisher bin

[x]

page jam, press latch

to access area G. Leave
paper in bin. [40y.xx]

Slide the staple finisher
to the left, and then
remove the jammed
paper.

Area G, doors C, J,
and H, finisher bin

[x]

page jam, open door

H and rotate knob H6
clockwise. Leave paper
in bin. [426.xx–428.xx]

Open door H, and then
remove the jammed
paper.

[x]

page jam, clear jammed paper from

multipurpose feeder. [200.xx]

1

Remove all paper from the multipurpose feeder.

 

6

 


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2

Remove the jammed paper.

3

Open door C to remove any paper fragments.

Note: 

Make sure that door C does not hit any cable attached to

the printer.

4

Close door C.

5

Flex the sheets back and forth to loosen them, and then fan them.
Do not fold or crease the paper. Straighten the edges on a level
surface.

6

Reload the paper.

[x]

page jam, open door C and clear all

jammed paper. [2yy.xx]

1

Open door C. Make sure that it does not hit any cable attached to
the printer.

2

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

CAUTION—HOT SURFACE: 

The inside of the printer might

be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.

Fuser area

Below the fuser area

Duplex area

Above the duplex area

3

Open the standard trays, and then locate the jammed paper.

4

Remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

 

7

 


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5

Close the trays and door C.

[x]

page jam, slide the 3000

sheet tray

and open door C. [2yy.xx]

1

Slide the 3000

sheet tray.

2

Open door C. Make sure that it does not hit any cable attached to
the printer.

3

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

CAUTION—HOT SURFACE: 

The inside of the printer might

be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.

Fuser area

Below the fuser area

Duplex area

Above the duplex area

 

8

 


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4

Open the standard trays, and then locate the jammed paper.

5

Remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

6

Close the trays and door C.

7

Slide the 3000

sheet tray back into place.

[x]

page jam, open door D and clear all

jammed paper. [24y.xx]

1

Open door D, and then remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

2

Open the optional tray, and then locate the jammed paper.

3

Remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

4

Close the tray and door D.

[x]

page jam, slide the 3000

sheet tray

and open door D. [24y.xx]

1

Slide the 3000

sheet tray.

2

Open door D, and then remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

 

9

 


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3

Open the optional tray, and then locate the jammed paper.

4

Remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

5

Close the tray and door D.

6

Slide the 3000

sheet tray back into place.

[x]

page jam, slide the 3000

sheet tray

and open door F. [24y.xx]

1

Slide the 3000

sheet tray.

2

Remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

3

Open door F, and then remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

4

Close door F.

5

Open door C. Make sure that it does not hit any cable attached to
the printer.

6

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

CAUTION—HOT SURFACE: 

The inside of the printer might

be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.

 

10

 


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Fuser area

Below the fuser area

Duplex area

Above the duplex area

7

Close door C, and then slide the 3000

sheet tray back into place.

[x]

page jam, open doors G, H, and J and

clear jammed paper. Leave paper in
bin. [4yy.xx]

1

Open door G, and then remove the jammed paper.

Note: 

Make sure that all paper fragments are removed.

2

Open door J, and then lift handle J1 to its upright position.

3

Open door H.

4

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

 

11

 


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Door J

Note: 

If there is a jammed paper between the finisher bins,

then remove the paper.

Areas H1 and H2

Areas H3 and H4

Area H6

5

Close Door H.

6

Open door C, and then remove the jammed paper.

Note: 

Make sure that door C does not hit any cable attached to

the printer.

 

12

 


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Notes:

Make sure that all paper fragments are removed.

If the 3000

sheet tray is installed, then slide the tray to the

right to open the door.

7

Close door C.

[x]

page jam, press latch to access area

G. Leave paper in bin. [40y.xx]

1

Remove all paper from the staple finisher bin.

2

Press the latch and slide the staple finisher to the left, and then
remove the jammed paper.

Notes:

Make sure that all paper fragments are removed.

If necessary, turn spinner wheel G1 downward to feed
jammed paper into the finisher bin, and then remove the
paper.

3

Slide the finisher back into place.

4

Open door C, and then remove the jammed paper.

CAUTION—HOT SURFACE: 

The inside of the printer might

be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.

Notes:

Make sure that door C does not hit any cable attached to the
printer.

Make sure that all paper fragments are removed.

If the 3000

sheet tray is installed, then slide the tray to the

right to open the door.

5

Close door C.

 

13

 


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[x]

page jam, press latch to access area G

and clear jammed staples. Leave paper in
bin. [402.93]

1

Remove all paper from the staple finisher bin.

2

Press the latch on the staple finisher, and then slide the finisher to
the left.

3

Remove the staple cartridge holder.

4

Use the metal tab to lift the staple guard, and then remove any
loose staples.

5

Press the staple guard down until it 

clicks

 into place.

6

Press the staples against the metal bracket.

Note: 

If the staples are at the rear of the cartridge, then shake

the cartridge downward to bring the staples near the metal
bracket.

 

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7

Push the cartridge holder into the finisher until the holder 

clicks

into place.

8

Slide the finisher back into place.

[x]

page jam, open door H and rotate

knob H6 clockwise. Leave paper in
bin. [426.xx–428.xx]

If the jammed paper is located under door G, then open the door and
remove the paper.

1

Open door J, and then lift handle J1.

2

Open door H.

3

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

Door J

 

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Note: 

If there is a jammed paper between the finisher bins,

then remove the paper.

Areas H1 and H2

Areas H3 and H4

Area H6

4

Using handle H5, pull out the booklet maker.

5

Remove the jammed paper from any of the following locations:

Note: 

Make sure that all paper fragments are removed.

Area H8

Area H9

 

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Area H10

6

Push the booklet maker back into place.

7

Close door H.

8

Open door C, and then remove the jammed paper.

CAUTION—HOT SURFACE: 

The inside of the printer might

be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.

Notes:

Make sure that door C does not hit any cable attached to the
printer.

Make sure that all paper fragments are removed.

If the 3000

sheet tray is installed, then slide the tray to the

right to open the door.

9

Close door C.

 

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