PDF User Manual

  1. Home
  2. Manuals
  3. Lexmark Document Server Admin User Manual

Lexmark Document Server Admin User Manual

Made by: Lexmark
Type: User Guide
Category: Software
Pages: 18
Size: 4.85 MB

 

Download PDF User Manual



Full Text Searchable PDF User Manual



background image

Server Admin Tour

 Server Admin Tour

1

www.lexmark.com

Server Admin Tour

Document Server Admin

The Lexmark Document Server runs as a Windows service, so it has no user interface. A 
second service that runs with the server, the Document Server Gateway, receives incoming 
documents from Multifunction Printers (MFPs) and end-user workstations and forwards them 
to the Document Server. 

Document Server Admin is a client application that provides a user interface that let’s you 
manage your Document Server, Document Server Gateway, and Lexmark MFPs. This 
application can run on the same workstation as the Document Server, or on any workstation 
on the network. You can manage more than one Document Server at a time with Document 
Server Admin.

 


background image

Server Admin Tour

 Server Admin Tour

2

www.lexmark.com

Server Admin Tour

Starting Document Server Admin

Start the Document Server Admin by clicking Start   Programs   Lexmark   Document 
Distributor Client   Document Server Admin. Type the password you selected when you 
installed the Document Server.

 


background image

Server Admin Tour

 Server Admin Tour

3

www.lexmark.com

Server Admin Tour

The left pane of the Document Server Admin shows a tree view containing Servers, 
Gateways, and MFPS. Click on Servers, Gateways, or MFPs to see a list of objects of that 
type.

 


background image

Server Admin Tour

 Server Admin Tour

4

www.lexmark.com

Server Admin Tour

Servers

The first objects shown are the available Document Servers. The first server you install is 
called the Primary Server by default. Each server has four views:

Jobs

Log

Scripts

Settings

 


background image

Server Admin Tour

 Server Admin Tour

5

www.lexmark.com

Server Admin Tour

Jobs

The Jobs view shows information about all documents received from workstations or MFPs 
when users select a Document Server profile.

Name—Name of the script being executed

Submitter—Username if submitted from a computer or MFP requiring user logon

Location—IP address of the Server that received the job

Time In—Time and date the Server received the job

Status—Waiting, Processing, Holding, or Paused.

 


background image

Server Admin Tour

 Server Admin Tour

6

www.lexmark.com

Server Admin Tour

You can delete, hold, or release jobs from this view. 

Deleting jobs

You can delete jobs you do not want to be processed. If you delete a job that is already being 
processed, it is deleted at the beginning of the next instruction.

 


background image

Server Admin Tour

 Server Admin Tour

7

www.lexmark.com

Server Admin Tour

Log

The Log view shows status information about the Document Server and jobs it has 
processed. You can customize the displayed information by changing the 

Log settings

.

 


background image

Server Admin Tour

 Server Admin Tour

8

www.lexmark.com

Server Admin Tour

Scripts

This view provides a description of all the scripts available on the selected server. Click a 
script to see its contents in the Script Editor. Use the Script Editor to change your scripts. To 
learn how to create new scripts, refer to “Basic Script Writing” located at Start   Programs   
Lexmark   Document Distributor Client.

 


background image

Server Admin Tour

 Server Admin Tour

9

www.lexmark.com

Server Admin Tour

Settings

This view lets you change confirmation page settings and log settings.

 


background image

Server Admin Tour

 Server Admin Tour

10

www.lexmark.com

Server Admin Tour

Confirmation Page settings

After a job is processed, a message can be sent to end users indicating whether the job 
completed successfully or failed. This message can be a printed page for jobs submitted from 
an MFP or a dialog box for jobs submitted from a computer. These settings let you choose 
whether users will receive confirmation messages and how much information it will contain. 

Select the most appropriate Confirmation Page options for your end users. For example, 
select Error if you want to receive confirmation pages that include warnings or errors.

 


background image

Server Admin Tour

 Server Admin Tour

11

www.lexmark.com

Server Admin Tour

Log settings

These settings let you control how much information is displayed in the Log view, and how the 
information should be stored.

 


background image

Server Admin Tour

 Server Admin Tour

12

www.lexmark.com

Server Admin Tour

Logging Level

Logs can contain several different categories of information. For each category, you can 
choose which types of messages are displayed. The types of messages contained in the log 
are as follows:

System—Relates to general server functions, such as startup and shutdown.

Device List—Relates to adding servers and MFPs to the Server Admin window.

Script Manager—Relates to the creating, deleting, renaming, and copying of scripts.

Job Processor—Indicates the success or failure of actions that result when scripts are 
processed. This is the only category of messages for which "debug" can be chosen as 
a type.

Job Manager—Pertains to adding, deleting, and holding jobs in the queue for the 
selected server.

Profiles—Pertains to creating and deleting profiles on MFPs.

Log Archives

Over time, messages accumulate in the log. You can choose how large the log file should be 
allowed to grow. When the log file reaches the limit you set, old messages are erased. You 
can choose to keep the most recent messages in your new log file. You can also specify how 
long to keep the archived messages. The default setting is seven days.

 


background image

Server Admin Tour

 Server Admin Tour

13

www.lexmark.com

Server Admin Tour

Log Backups

This setting lets you choose how often the log file should back itself up. The backup log file is 
used if the current log file becomes corrupted in some way.

 


background image

Server Admin Tour

 Server Admin Tour

14

www.lexmark.com

Server Admin Tour

Gateways

A Gateway is the Lexmark Document Distributor component that receives jobs from MFPs 
and workstations. The Gateway monitors a port for incoming Document Distributor jobs. Jobs 
received from MFPs, Select'N'Send, and Print'N'Send are formatted and sent to the 
Document Server for processing. A Gateway is installed each time you install a Document 
Server. 

 


background image

Server Admin Tour

 Server Admin Tour

15

www.lexmark.com

Server Admin Tour

Log

The Gateway log shows information about startup, shutdown and jobs received by the 
Gateway. Checking this log can be useful in determining whether the Document Server is 
receiving jobs.

 


background image

Server Admin Tour

 Server Admin Tour

16

www.lexmark.com

Server Admin Tour

Settings

Customize the information you want to appear in the Gateway log. You can include three 
categories of messages in the log:

System—Relate to general Gateway functions such as startup and shutdown.

Job Submission—Relate to jobs received from MFPs and workstations, and jobs sent 
to the Document Server.

 


background image

Server Admin Tour

 Server Admin Tour

17

www.lexmark.com

Server Admin Tour

MFPs

When you run the Server Admin for the first time, no MFPs appear in the left pane of the 
Server Admin. You must add the MFPs you want to monitor. 

1

Click the Add MFP button 

 on the Document Server Admin toolbar.

2

Enter the IP address or DNS name of your MFP. You can also enter a short 
description of the MFP.

3

Click OK.

The new MFP appears in the Server Admin window. Repeat this process to add more MFPs 
to monitor. 

 


background image

Server Admin Tour

 Server Admin Tour

18

www.lexmark.com

Server Admin Tour

Click an MFP name to see the Document Distributor profiles that reside on that device. Click 
a profile to see the address of the Server that will process this profile and the scan settings for 
the profile. The scan settings can be changed from this view.

Learn how to create profiles by reading “Basic Script Writing” at Start   Programs   Lexmark 

 Document Distributor Client.