Gestetner F540 Getting Started - User Manual

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Before You
Use This
Machine

Before you send or receive fax messages,
take about 30 minutes to set up your machine.

Set up your machine using the following procedures.

First,

check the supplies.

앮

Operating Instructions

앮

Before You Use This Machine
(this manual)

앮

Paper size decals

앮

Key layout sheet *1

앮

Harness set *2

앮

Handset bracket assembly
(bracket and four screws)

앮

Bland plaque

앮

Bland plaque Installation
Instructions

Type 2 (Color NIC FAX Unit standard) only:

앮

CD-ROM
(LAN-Fax driver & Operating Instructions)

앮

End-User License Agreements

앮

NIC FAX UNIT CD-ROM Operating
Instractions

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Ferrite core (for LAN)

*1:Attach this if you want to use the ABC

layout.

*2:Used by your service representative to

install the second optional paper tray unit.

Preparing the
Toner Cartridge

ZHMX040E

Continued on next page

Pull the fixing material to the right to
remove.

WARNING:

• Disconnect the power (by pulling the plug, not the

cable) if the power cable or plug becomes frayed or
otherwise damaged.

• To avoid electric shock or laser radiation exposure,

do not remove any covers or screws other than those
specified in this manual.

• Turn off the power and disconnect the power (by pull-

ing the plug, not the cable) if any of the following oc-
curs:

• You spill something into the machine.

• You suspect that your machine needs service or re-

pair.

• The external housing of your machine has been dam-

aged.

• Disposal can be done by our authorized dealer.

CAUTION:

• Protect the machine from damp and wet weather, such

as rain and snow.

• Do not allow paper clips, staples, or other small metal-

lic objects to fall inside the machine.

• For environmental reasons, do not dispose of the ma-

chine or supply waste at household waste collection
points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not

touch the parts labelled “hot surface”. Otherwise in-
jury might occur.

• Our products are engineered to high standards of qual-

ity and functionality, and we recommend that you use
only the supplies available at an authorized dealer.

Remove the plastic wrapping from the
machine, and then remove all shipping
tape.

Turn the foam block 90

counterclock-wise.

WARNING:

• Do not burn spilled or used toner. Toner dust might

ignite when exposed to an open flame.

• Dispose of used toner cartridges in accordance with

local regulations.

CAUTION:

• Keep toner (used or unused) and toner cartridges out

of the reach of children.

Open the Auto Document Feeder (ADF) and
take out the protective sheet.

ZHMX020E

ZHMX030E

Note

• The protective sheet on the ADF (Auto Document

Feeder) refers to this section as “Preparing the Toner
Cassette”.

11.

Hold the cartridge horizontally and shake it

gently from side to side a few times.

10.

Remove the shipping tapes.

Continued on next page

ZFWT020E

Remove the protective material from the axis.

Close the ADF and make sure it locks
securely into place.

ZHMH310E

ZHMX050E

Open the front cover.

ZHMT030E

Push the lever (

햲

) and pull out the toner

cartridge holding

햲

and

햳

Remove the shipping tape.

ZHMX190E

ZHMX200E

12.

Remove the tape from the toner cartridge.

ZHMH320E

ZHMX090E

ZHMX080E

ZHMT040E

13.

Re-position the toner cartridge.

Push the toner cartridge in until it locks
securely into place.

15.

Close the front cover.

14.

Pull the two red tags to remove the plastic

strips.

Keep going...

Important

• To avoid spilling toner, leave the toner car-

tridge installed while moving or transport-
ing the unit.

ZFWT030E

Push the paper tray firmly until it locks into
place.

ZHMY050E

Stick the appropriate tray-number decal
and paper size decal onto the places
indicated in the illustration.

ZHMY020E

If you changed the paper size of the paper
tray, set the paper size with the User Tools.

Reference

Chapter 6 “Tray Paper Size”,

Advanced Features

Push the metal base plate firmly down until
it locks into place.

ZHMY030E

Load the paper into the paper tray.

ZHMY040E

Preparing the
Main Paper
Tray

Pull the paper tray out of the
main unit.

ZHMY010E

If necessary, adjust the paper size.
As default, the paper size in the tray is set
as 8

”

x 11”.

Reference

To change the paper size in the paper tray, see
Chapter 9 “Changing the Paper Size in the Main
Paper Tray”,

Advanced Features

햲

Turn off the power switch of the machine.

햳

Unplug the power cord of the machine
from the outlet.

햴

Unplug the telephone line from the
machine.

Note

• After installation, plug the power cord of the

machine back into the outlet, turn the power switch
on, and then connect the telephone line to the
machine.

• You can install the first optional paper tray unit

yourself. If you want to install the second optional
paper tray unit, please contact your service
representative.

Remove the tape at [A], and then remove
the tape and cardboard at [B].

ZFWP010E

Continued on next page

Installing the Optional
Paper Tray Unit

These instructions are for installing the first optional paper
tray unit for Type 2 (Color NIC FAX Unit standard).

If your machine is Type 1 (Color NIC FAX Unit optional),
it is already installed.

If you install the optional paper tray unit for Type 2 later,
read the following WARNING, CAUTION and “Impor-
tant”, and then perform

햲

햴

WARNING:

• Connect the power cord directly into a wall outlet and

never use an extension cord.

CAUTION:

• Unplug the power cord from the wall outlet before you

move the machine.
While moving the machine, take care that the power
cord is not damaged under the machine.Unplug the
power cord from the wall outlet before you move the
machine.

• When you disconnect the power cord from the wall out-

let, always pull the plug (not the cord).

Important

• There is a risit of electric shock if you plug or

unplug the power cord with wet hands.

• Check the machine’s nameplate to confirm the

model code.

• Make sure that 100% is shown on the display

before you turn the power switch off or unplug
the power cord. Fax files stored in memory
will be deleted 12 hours after you turn the
power switch off or unplug the power cord.

• Do not pull two paper trays out at the same

time. Having two paper trays filled with paper
in a fully extended position could cause the
machine to fall over.

Pull the paper tray out of the unit, and then
remove the tape and cardboard at [C].

ZFWP020E

If necessary, adjust the paper size of the
paper tray.

Reference

For information about changing paper size, see
Chapter 9 “Changing the Paper Size in the Optional
Paper Tray Unit”,

Advanced Features

Push the paper tray in until it stops.

There are two pins on the top of the paper
tray unit that point straight up. On the
bottom of the machine there are two holes.
Align the holes over the pins and lower the
machine gently onto the paper tray unit.

Note

• Two people are better for lifting the machine.
• Be careful not to trap your fingers.

ZHMP010E

Important

When lifting the machine, use the inset grips
on both sides. The machine could be
damaged or cause injury if dropped.

Stick the appropriate tray-number decal
and paper-size decal onto the places
indicated in the illustration.

ZHMP020E

If you changed the paper size of the paper
tray, set the paper size with the User Tools.

Reference

For information about setting paper size, see Chap-

ter 6 “Tray Paper Size”,

Advanced Features

After Setting the Paper Tray Unit

Reference

For information about loading paper, see Chapter 9

“Loading Paper in the Optional Paper Tray Unit”,

Ad-

vanced Features

Keep going...

ZHMP060E

Note

• Insert the optional 40MB memory card firmly,

otherwise the machine may not work properly.

Close the memory card cover.

ZHMP030E

Open the memory card cover on the left
side of the machine.

ZHMP040E

Insert the optional 40MB memory card
carefully into the slot.

ZHMP050E

Installing the
Optional 40MB
Memory Card

If you install the optional 40MB memory card later, read
the following “Important”, and then perform

햲

Important

• Turn the power switch off before installing

cards, otherwise they could be damaged.

• Fax files stored in memory will not be deleted

while the optional 40MB memory card is
installed.

• When you install the optional 40MB memory

card, make sure that 100% is shown on the
display, and then turn off the power switch.

• If you want to use the machine without the

optional 40MB memory card installed, contact
your service representative. If you turn the
power on after removing the optional 40MB
memory card, a high-pitched alarm sounds
and the machine will not start up. If the alarm
sounds when you turn the power on after
installing the optional 40MB memory card, see
Chapter4 "Solving Problems", Basic Features.

햲

Turn off the power switch.

ZFWH350E

Keep going...

Replace the information card.

ZFWP120E

Attach the bracket to the machine with the
two screws provided.

Note

• You can use a coin-like object to fix the screw.

ZHMP010N

Insert the handset jack into the “TEL” socket.

ZHMP020N

Continued on next page

Attach the holder to the bracket with the
two screws provided.

Note

• You can use a coin-like object to fix the screw.

ZFWP110E

Keep going...

Installing the
Optional
Handset

ZFWP100E

Remove the information card from the
holder.

Initial Settings &
Adjustments

The following display appears after the power
is turned on for the first time. Do not turn off
the power until you have completed the
following procedures.

Before using the machine, please make the fol-
lowing settings:
• Date & Time
• Line Type
• Own Name, Fax Header, Fax Number

Important

If you make a mistake, press the Cancel key,
and then the OK key to register again.

AEZ001S

Press

the OK key.

Press the OK key.

The following display appears.

A - Z keys
(Quick Dial keys )

Space key
(Quick Dial keys 29, 59, or 89)

Symbols key
(Quick Dial keys 30, 60, or 90)

ABC/abc key
(Quick Dial keys 21, 51, or 81)

Number keys

Clear/Stop key

keys

Entering letters
(A-Z, a-z)

Entering a space

Entering symbols

Switching between
uppercase and
lowercase

Entering digits

Deleting characters

Moving the cursor

Note

When entering characters, use the following
keys.

The following illustration is for Type2.

Connecting the
Power and
Switching On

ZFWH110E

Note

• If "Call Service" appears on the display after the

power switch is turned on, turn the power switch
off, and check whether the tape has been removed
from the toner cartridge and PCU.
See "1. Preparing the Toner Cartridge".

Plug the cable into the outlet.

Important

• Power requirements : 120 V, 60 Hz
• Insert the power plug securely into the outlet.
• Make sure the outlet is near the machine

and readily accessible.

• Do not connect other equipment to the

same outlet.

Turn the power switch on.

WARNING:

• Connect the power cord directly into a wall outlet.

Never use an extension cord.

EN USA H557-8580

14.

Press the OK key.

“Programmed” will flash on the display.
One of the following is displayed.

15.

Press the OK key.

The following display appears.

16.

Press the

key to set your

machine to work on a tone dial line or a
pulse dial line.

17.

Press the OK key.

“Programmed” will flash on the display.
The following display appears.

18.

Press the OK key.

The following display appears.

19.

Enter your office, company, personal

name, or any other appropriate
identification.

Note

• The [ABC/abc] key does not work when entering “Own

Name”. Only uppercase is available for “Own Name”.

20.

Press the OK key.

“Programmed” will flash on the display.
The following display appears.

Press the OK key.

The following display appears.

Make sure the current year setting is
correct. If it is not, enter the year with the
number keys.

Press the OK key.

Press the

key to select the month.

Press the OK key.

Enter the date with the number keys (1 to 31) .

Press the OK key.

10.

Press the

key to select AM or PM.

11.

Press the OK key.

12.

Enter the current hour setting (1 to 12)

with the number keys.

Note

• To set 1 to 9, press the

key after entering 1 to 9.

13.

Enter the current minute setting (00 to 59)

with the number keys.

21.

Press the OK key.

The Own Name programmed in step 16
appears.

22.

After Own Name, enter your fax number so the
Own Name and fax number are printed in the
Fax Header when you fax documents.

Important

In the USA, this must contain the telephone
number of the line your machine is connected
to. It will be printed on the header of every page
you send. Required in the USA.

Note

If you want to program the second Fax Header too, see
Chapter 3 "Own Name/Fax Header",

Basic Features

23.

Press the OK key.

“Programmed” will flash on the display.
The following display appears.

24.

Press the OK key.

The following display appears.

25.

Enter your fax number, including the
country and area code (but no pauses).

Note

• Enter “+” with the Symbols key.
• The fax number you set here will not be printed in

the Fax Header. It will appear in reports, and on the
receivers' display, etc.

26.

Press the OK key.

“Intial Setup Completed” will flash on the display.

Finished!

Printed in China

After Initial Settings

• You can check and adjust these settings using function

keys.

Date & Time : See Chapter 6, "Date/Time",

Ad-

vanced Features

Line Type : See Chapter 7, "G3 Analog Line -

Line Type",

Advanced Features

Own Name, Fax Header, Fax Number : See Chap-

ter 3, "Own Name/Fax Header" and "Own Fax
Number",

Basic Features

Reference

See Chapter 10, “Installation, Moving and Disposing of
the Machine”,

Advanced Features

for further informa-

tion about installation.

Please keep this manual and any leftover
parts in a safe place.

Connecting the
Telephone
Line

There are similar sockets located on the left side
of the machine:

TEL: For the external telephone
LINE1: Telephone line connection

Insert the telephone line cable into the
socket labeled “Line1”.

ZHMH330E

Connect the other end to your telephone line
socket.

Important

EN USA H557-8580

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