Aastra 6757i Quick Reference Manual - User Manual

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Goodbye

Options

Hold

Redial

Line 1

Speaker/

Headset

Mute

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Goodbye key

Ends an active call or sends an

incoming call directly to voicemail.

Options key

Accesses options to customize

your phone.

Hold key

Places an active call on hold. To retrieve

a held call, press the call appearance button

beside the light that is flashing.

Redial key

Redials up to 100 previously dialed

numbers. Pressing the Redial key twice

simultaneously redials the last number dialed.

Volume control key

Adjusts the volume for the

handset, headset, ringer, and handsfree

speaker.

Line/Call Appearance key

Connects you to a

line or call. The Aastra 6757i IP phone supports

up to 4 line keys.

Handsfree key

Activates handsfree for making

and receiving calls without lifting the handset.

When the audio mode option is set, this key is

used to switch between a headset and the

handsfree speaker phone

Mute key

Mutes the microphone so that your

caller cannot hear you (the light indicator flashes

when the microphone is on mute).

Navigation keys

Press UP or DOWN to view

status of text messages on the LCD display and

scroll through menu selections. Press the LEFT

and RIGHT arrow keys to view different line/call

appearances.

Make a Call

Lift the Handset, press a

Line Appearance

key or

Handsfree

key. Dial the number from the keypad.

Answering a Call

For handsfree operation, press the

Handsfree

key or line/call appearance button for the incoming call.

Redial

Press the Redial key to call a recently dialed number.

Ending Calls

To end a call replace the handset or press either

the

Goodbye

or the

Hang-up

key.

Top

Keys:

static softkeys (up to 10

programmable

functions).

Bottom

Keys:

state-based softkeys

(up to 20 programmable functions).

If there are more than 5 keys configured,

the 6th key will be “More.” Press to view

the other pages of keys.

All the top and bottom keys can be configured

for specific functions.

By default, key 1 is assigned as Services. The Services key provides

access to your Directory, Callers List and Voicemail.

1. Directory

- Accesses the Directory List which displays up to

200 names and phone numbers (stored in alphabetical order).

2. Callers List

- Lists the last 200 calls received.

3. Voicemail

- Quick access to your Voicemail box.

The following softkeys display when you pick up the handset:

Dial

After entering a phone number from the keypad, press the

Dial softkey to immediately dial the number.

Conf

Begins a 3 way conference with the active call.

Xfer

Transfers the active call to another number.

The following softkeys display when an incoming call arrives:

Answer

Answers an incoming call.

Ignore

Sends an incoming call directly to voicemail.

Keys

Key Description

Softkeys

12 Softkeys on the 6757i IP Phone

Basic Phone Features

Quick

Reference Guide

Aastra 6757i

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IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

Park Call

........................................................................................

*53

Retrieve Parked Call

.......................................................................

*54

Do Not Disturb Activation

...............................................................

*78

Do Not Disturb Deactivation

..........................................................

*79

Automatic Recall

............................................................................

*69

Group Call Pickup

..........................................................................

*11

Voicemail

......................................................................................

*98

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Call Hold

To put a call on hold, press the

Hold

Key.

To retrieve the call, press the

Hold

Key again.

Call Transfer

Press the

Xfer

key - this places the current call on hold.

Dial the number of the person you want to transfer the call to.

To transfer the call before the other person answers, press

the

Xfer

key.

Or wait until the person has answered before completing the

transfer by pressing the

Xfer

key

Call Waiting

Select

Answer

or press the line key which is flashing

Toggle between the calls by placing the current call on hold

and retrieving the other call.

3-Way Conferencing

When in a regular call, press the

Conf

key.

Dial the person you want to join the call.

Once this person has answered press the

Conf

key again

to set up the three way call.

Parking a Call

Parking a call places the call on hold in a “park orbit” so that

the call can be retrieved from another phone.

Initiate call trandfer by pressing the

Xfer

key.

Dial the Call Park access code

*53

Listen to the park orbit number where the call will be parked.

Complete the call transfer by pressing

Xfer

again. To retrieve

a parked call, dial

*54

followed by the park orbit number.

Do Not Disturb

Do Not Disturb enables you to send calls straight through

to voicemail

If you have a key marked

DND

, press this to turn Do Not Disturb

on and off.

If you don’t have a

DND

key then dial

*78

to turn Do Not Disturb

on and

*79

to turn it off.

Voicemail

When you have one or more unheard voice messages waiting,

your phone will display a flashing light in the upper right corner to:

•

Access voicemail: Press

*98

or press the

Voicemail

key.

•

Listen to your voice messages: Press 1

•

Listen to your other messages: Press 11

•

Save a message: Press 2

•

Delete a message: Press 3

•

Change your mailbox settings: Press 4

•

Go back to previous menu: Press *

•

Finish: Press #

You may also access your Voicemail visually using

CommPortal

Call Forwarding

Your phone system supports different types of Call Forwarding:

Immediate, Busy, and No Answer.

To enable and disable call forwarding, go to the Call Manager tab

CommPortal

Your phone number and extension

Code to dial an external number
Access your phone settings online
Conferencing phone number
Conferencing moderator code
Conferencing participant code

Conferencing moderator web access
Your administrator
Your administrator’s phone number

CommPortal

gives you a powerful and easy to use Web interface

to your phone settings.

Logging In:

http://commportal.kaplantel.net

Enter your phone number

Enter your password

Dashboard Page

The dashboard displays new

voice messages, recent

received and missed calls,

contacts, and settings you

have applied to your phone.

Messages & Calls

•

The

Messages

tab displays new and saved voice messages.

Play, delete, or marked as heard/unheard.

•

Missed Calls, Dialed Calls, and Received Calls show you all

your recent called activity.

Call Manager

•

The Summary tab of

Call Manager

provides a description of

what will happen to your incoming calls.

•

The other tabs allow you to change the settings of your call

coverage, including Call Forwarding and Do Not Disturb.

Change Password

Go to

Settings

page.

Enter your new password in the

Password

box.

Re-enter your new password in the

Confirm Password

box

Click

Change Password

Configure Your Phone Keys

Select the Settings page in

CommPortal

Select the

Phones

tab.

Click on the

Configure Your Phone

link.

Advanced Call Handling

CommPortal

Common Access Codes

For Your Reference

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