Aastra 612d Quick Reference Manual

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Aastra 612d, 622d, 632d and 650c

SIP DECT for MX-ONE

™

Quick Reference Guide

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

1424-EN/LZT 103 092 RA

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Aastra 612d, 622d, 632d and 650c

Important User Information

Copyright

Aastra Telecom Sweden AB 2013. All rights

reserved.

No parts of this publication may be reproduced, stored
in retrieval systems, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording
or otherwise, without prior written permission of the
publisher except in accordance with the following terms.

When this publication is made available on Aastra

media, Aastra gives its consent to downloading and
printing copies of the content provided in this file only
for private use and not for redistribution. No parts of this
publication may be subject to alteration, modification or
commercial use. Aastra will not be liable for any
damages arising from use of an illegal modified or
altered publication.

Trademark

Aastra is a registered trademark of Aastra Technologies
Limited. All other trademarks mentioned herein are the
property of their respective owners.

Disclaimer

While every effort has been made to ensure accuracy,

Aastra will not be liable for technical or editorial errors or
omissions contained within this documentation. The
information contained in this documentation is subject to
change without notice.

Declaration of conformity

Hereby Aastra Telecom Sweden AB, Box 42214, SE-126
STOCKHOLM declares that this product (s) is in
conformity with the essential requirements and other
relevant provisions of the European Directive 1999/5/EC
(R&TTE directive)

Details to be found at www.aastra.com/sdoc

Limited Warranty(applicable for sales in USA,
Canada)

•

Aastra warrants this product against defects and
malfunctions during a one (1) year period from the
date of original purchase. If there is a defect or
malfunction, Aastra shall, at its option, and as the
exclusive remedy, either repair or replace the
telephone set at no charge, if returned within the
warranty period. If replacement parts are used in
making repairs, these parts may be refurbished, or
may contain refurbished materials. If it is necessary
to replace the telephone set, it may be replaced
with a refurbished telephone of the same design
and color.

•

If it should become necessary to repair or replace a
defective or malfunctioning telephone set under
this warranty, the provisions of this warranty shall
apply to the repaired or replaced telephone set
until the expiration of ninety (90) days from the

date of pick up, or the date of shipment to you, of
the repaired or replacement set, or until the end of
the original warranty period, whichever is later.
Proof of the original purchase date is to be provided
with all telephone sets returned for warranty
repairs.

Exclusion

•

Aastra does not warrant its telephone sets to be
compatible with the equipment of any particular
telephone company. This warranty does not extend
to damage to products resulting from improper
installation or operation, alteration, accident,
neglect, abuse, misuse, fire or natural causes such
asstorms or floods, after the telephone is in your
possession.

•

Aastra shall not be liable for any incidental or
consequential damages, including, but not limited
to, loss, damage or expense directly or indirectly
arising from the customers use of or inability to use
this telephone, either separately or in combination
with other equipment. This paragraph, however,
shall not apply to consequential damages for injury
to the person in the case of telephones used or
bought for use primarily for personal, family or
household purposes.

•

This warranty sets forth the entire liability and

obligations of Aastra with respect to breach of
warranty, and the warranties set forth or limited
herein are the sole warranties and are in lieu of all
other warranties, expressed or implied, including
warranties or fitness for particular purpose and
merchantability.

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

Aastra 612d, 622d, 632d and 650c

Notes on safety

It is imperative to observe the following instructions
when setting up, connecting and using the telephone.

•

Place the charger cradle on a non-slip surface.

•

Lay the connection cable so it cannot cause
accidents!

•

Please read Important instructions for using the
battery on this page.

•

Do not place the handset or the charger cradle
–

close to heat sources

–

in direct sunlight

–

next to other electrical devices

•

Protect your telephone from moisture, dust,
aggressive liquids and gases.

•

Only use approved accessories.

•

Only use the enclosed plug-in power supply unit
23-00-1089-00 on Aastra 612d, 622d, 632d and
650c.

•

Only use the standard batteries 23-001059-00 or
23-001080-00 or as accessories the power batteries
23-001060-00 or 23-001081-00.

•

Always switch off the handset before removing the
battery

•

Never
–

open the charger cradle or the handset
(except for the battery compartment cover)
yourself!

–

touch the plug contacts with pointed metallic
objects!

–

carry the charger cradle by the connection
cable!

•

Only clean your telephone with a slightly moist
cloth.

•

Do not use your telephone in explosive areas.

•

Do not use the Aastra 612d, 622d,632 and 650c in
wet rooms (e.g. bathrooms).

•

Do not hold the handset up to your ear in handsfree
mode or when the ringer is ringing as the volume
can be very loud.

•

This product’s earcap region (at the front) and the

loudspeaker region (at the rear) is slightly magnetic
and may pick up metallic objects, such as staples or
pins. Please check both regions for metallic object
before use

Note for wearers of hearing aid

Before using the handset, users of hearing aids should
note that radio signals can affect hearing aids and, if
powerful enough, can cause an unpleasant buzzing
sound.

Disposal of the product

Your product should not be placed in

municipal waste. Please check local
regulations for disposal of electronic
products.

Important information about the batteries

The devices are powered by a Li-ion battery (both

standard and power battery). It is vital that you read the
safety regulations before using the battery for the first
time. Keep these safety regulations and all instructions
for use at hand for future reference.

•

Dispose of used batteries is according to the
regulations for disposal of electronic products.
Failure to heed any of the following precautions
when using the battery can lead to overheating, fire
and danger of explosion.

•

CAUTION: Risk of explosion if the battery is
replaced by an incorrect type.

•

Never try to use the battery for the power supply of
any device other than these handsets.

•

Never use or leave the battery close to a naked
flame.

•

Never put the battery into a microwave oven, do
not throw it into a fire and do not expose it to high
temperatures by any other means.

•

Never carry or store the battery together with
electrically conducting objects (neck chains, pencil
leads, etc.)

•

Never attempt to open the battery, never modify it
in any way or subject it to severe blows.

•

Never immerse the battery in fresh or salt water.

•

Never use or leave the battery in direct sunlight, in
a vehicle parked in blazing sunlight or in any other
location with high temperatures.

•

If you ever notice liquid leaking out, unusual odour,
build-up of heat, discolouration, deformation or
any other abnormal condition when you use,
charge or store the battery, remove the battery
immediately from the handset and keep it away
from naked flames.

•

The battery fluid can damage your sight. If at any

time battery fluid accidentally gets into your eyes,
rinse your eyes immediately with clean tap water
and contact a doctor.

•

If the battery is to be used by children, make sure a
responsible adult instructs the children in the
precautions and proper handling, and make sure
the children handle the battery correctly.

•

If battery fluid accidentally gets onto your clothing
or skin, rinse the affected place immediately with
pure tap water. Prolonged contact with battery
fluid can lead to skin inflammation.

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

Aastra 612d, 622d, 632d and 650c

Precautions during use

•

The battery is designed for use with these handsets

only.

•

Only use the charger cradle supplied for charging.

•

A new battery is not charged so you need to charge
it before using for the first time.

•

Using the battery in a cold environment can
shorten the expected operating life of a full charge.
Charge the battery at a location with a temperature
between 10° C and 35° C. Charging outside this
temperature range can lead to a longer-than-usual
charging time or even to failure of the charging
process.

•

An extremely short operating time after a full
charge indicates that the lifetime of the battery has
expired. Replace the battery.

•

Never wipe the battery with thinners, benzene,
alcohol, or other volatile substances, or chemically
treated cloths. These can cause deformation of the
battery and malfunction.

•

If you need to send your handset with an installed
li-ion battery or li-ion batteries separately, make
sure you comply with the applicable laws and
regulations with regard to the shipment of
hazardous goods.

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c

Quick Reference Guide

Loudspeaker

Rear:

This Quick Reference Guide includes short descriptions

on how to use the basic features. More features and
technical requirements are available in the User Guide.

The complete User Guide is available in electronic format

on the Enterprise Telephone Toolbox CD and on

www.aastra.com

(see MX-ONE platform).

Read the safety instructions before use!

Aastra 632d: Emergency call key

2 Earpiece

LEDs

Aastra 612d

: +/- key (volume adjustment)

Aastra 622d/632d/650c

: 3 side keys

(programmable) and volume adjustment

Hotkey (programmable , not Aastra 612)

Display

3 softkeys (programmable in part)

Navigation keys (programmable in part)

Open listening/hands-free mode

Delete key

Cancel key/power on/off key

Call key/consultation key

Number/letter key

Headset connection

Mini USB connection (not Aastra 612d)

Key lock

Microphone

Ringer on/off

Input Modes:

Switch between digit/letter and upper case/
lower case

Note!

When digits are activated, you must do a long

press for the 2nd

key to be inputed.

(example: *23*long press)

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Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Aastra 612d, 622d, 632d and 650c

Switch On and Off

Switch on:

Press and hold

until the

display lights

Switch off:

Press

briefly, select switch off

and press Ok

Confirm Switch off

Select

YES

Answer Calls

Do not hold the handset up to your ear in handsfree mode

as the volume can be very loud

Answer:

Press

and select from options:

Accept

Reject

Add to (the call number will be
transferred to the personal phone
book, the call filter or the VIP list)

Headset:

Press the answering button on the
headset.

Call pick-up:

Call ringing extension

France and New Zealand: Press

;

Sweden: Press

Group call pick-up:

* 8 #

Finland and Sweden: Press

* 0 #

;

U.S.A. and Canada: Press

* 59 #

End call:

Press

Reject call:

Press

Reject

softkey

Make Calls

Pre dial:

Dial extension number or external
line and number Press

Dial from Personal
Phone book:

In idle mode press

Enter the first letter of name

Select entry with navigation keys

Press

for different call

numbers belonging to the name

Press

Dial from Central
Directory

In idle mode press

Enter the first letter of name

Press OK

Select entry with navigation keys

Press OK

Press

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Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Dial by caller list:
(received and missed
calls)

In idle mode press

Select Caller list

Select name or number by pressing

The following symbols indicate the
respective call type:

Received,answered call

Missed call

Rejected call

Filtered call

Forwarded call

SOS call

Call with automatic accept

Press

to set up the call

Dial from Redial list:

Redial last external
number:

In idle mode Press

Long

Select name or number by pressing

* * *

Finland and Sweden: Press

* * 0

Silent Ringing and Mute

Switch ring signal off/
on in idle mode

Press * long

Symbol

will appear on the

display when switched off

Make Calls

Switch ring signal off
during calling:

Press

key to suppress the ringing

or Press Sofkey

Mute microphone
during call:

Press softkey

Volume and Ringing

Adjust speaker
volume during a call:

For

Aastra 612d

: Press the volume

+/- button on the side of the phone

For

Aastra 622d

632d, 650d

Press the upper/lower sidekeys
(press long if the keys are
programmed).

Adjust ringing and
volume in idle mode:

Press

Select

Audio - Ringer settings/

Volume

Callback

(When you receive a busy tone)

Order:

Press

(remote subscriber will be

called back when disengaged)

France, New Zealand and Sweden: Press

Cancel all
callbacks:

# 37 #

U.S.A. and Canada: Press

# 6 #

Cancel single
callback:

# 37 *

extension number

U.S.A. and Canada: Press

# 6 *

Intrusion

ntrude a busy extension to ask the party to hang up.)

Activate:

Press

France, New Zealand and Sweden: Press

Silent Ringing and Mute

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Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Aastra 612d, 622d, 632d and 650c

Bypass

(Bypass Follow-me on a specific extension.)

Activate:

* 60 *

desired number

U.S.A. and Canada: Press

* 1 *

Inquiry

(The first call is parked automatically.)

Ongoing
conversation:

Press

and select brokering.

The first connection is on hold.

Dial number

Press

and select from list

-Central directory

-Personal directory

-Redial list

-Caller list

Press

Refer back:

Press

Sweden: Press R

On hold

Put on hold:

Press

Call resumed:

Within 30 sec

Resume a call on
another extension:

Call the extension where call was
put on hold. Press

France and New Zealand: Press

;

Sweden: Press

Conference

Ongoing
conversation:

Press

softkey

Dial number

At answer, press

Conference

Repeat to add more.

Transfer

Ongoing
conversation:

Press

softkey

Press

Dial number

Before or after answer Press

Transfer from

Bluetooth headset
to phone (Aastra 622d,
632d, 650d):

Press softkey

and select

Transfer BT to handset

Note

: Bluetooth is optional, see the User Guide for

more information.

Call Forwarding

Follow-me

Order from your
extension:

Press softkey

long

Select

Server menu- FollowMe

Enter extension number and Press

* 21 *

extension number

U.S.A and U.K : Press

* 2 *

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Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Cancel:

Press softkey

long

Select

Server menu

# 21#

U.S A and U.K : Press

# 2 #

External follow-me

Order:

Press softkey

long

Select

Server menu- Ext.Follow

Enter external line code and
number and press

Press

* 22 #

External line code

and number

U.S.A. and Canada: Press

* 23 #

Cancel:

Press softkey

long

Select

Server menu

# 22 #

U.S.A. and Canada: Press

# 23 #

Personal Number

Order or
change to another
profile from
own extension:

* 10 * (1-5) #

The profile digits (1-5), are programmed by

system administrator.

Cancel:

# 10 #

Voice Mail

(Optional)

New voice mail
message received:

A new voice mail message

Press

Select

Voice box

Press

Select

info-Voice box

Call Forwarding

Text Messages

(You can send and receive text messages to and from
other phones in the system.)

Confirmation of text
message:

When receiving a text message

Press softkey

Read

The message is saved to your text
message inbox

Read message:

Press

select

Text messages

Press

select

Info - Text

messages

Write and send

text message:

In idle mode Press

Select

Text messages - New

message

Confirm with softkey

Enter the text message

Press softkey

Next

Enter address

Press

and select from

directory/list

Press softkey

Send

Choose the kind of message

Press softkey

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Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Aastra 612d, 622d, 632d and 650c

Personal Directory

Add/edit new entry:

New entry from caller
list:

Press navigation keys

Press softkey

Select

Directories

Personal

directory

If the phone book is emty press
softkey

New

If entries already exist, press
softekey

select

New entry

Enter phone book detailes and
confirm with softkey

Press softkey

save the

phone book entry.

Press

Select entry from

caller

list

Press softkey

select

Add to

Enter entry details

Confirm with softkey

Press softkey

save

Edit Phone book
details:

Press navigation key

Press softkey

Select

Directories

Personal

directory

Press softkey

select

Edit

Edit entries by moving cursor to the
number/letters with the keys

press

to delete

. Confirm

input with

Press softkey

to save the the

phone book entry.

Delete entry:

Select

entry

Press

select

Delete

and

Confirm with

Account Code

Activate:

* 61 *

account code

external number

Norway and Finland:

Press

* 71 *

Personal Directory

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Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Presence

Order absence reason:

Press softkey

long

Select

Server menu-Presence

Select reason for absence and enter
time/date for return

Press

* 23 *

absence code (0-9)

Enter time or date (if requested)

U.S.A. and Canada: Press

* 24 *

Cancel:

Press softkey

long

Select

Server menu

# 23 #

U.S.A. and Canada: Press

# 24 #

General Deactivation

Cancel all
features:

# 001 #

U.S.A. and Canada: Press

# 0 #

Display Language

Change display
language:

Press softkey

Select

Settings - Display -

Language

Select language.

Press softkey

to save

Time/Date/Format

Set time, date and
format:

Press softkey

Select

Time/Alarms

Change values of time, date (and
alarms, appointment) by pressing

Press softkey

to save

Program Soft Keys and Hotkey

Softkeys:

Press softkey

Select

Settings

Key

programming

Press the key to be programmed

Select function from the list

Press softkey

to save

Hotkey/VIP list (622d,
632d, 650c):

Press the

Hotkey

briefly to be

programmed.

Press softkey

New

You can specify further numbers
Press

and select

New entry

Profiles

Select profile:

Press

select

Profiles-Select

Press softkey

to save

Make changes of the
profiles:

Press

select

Profile- Settings

Adjust the settings for the chosen
profile

Leave the menu with

Esc

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Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Aastra 612d, 622d, 632d and 650c

Bluetooth (Aastra 622d, 632d, 650c)

Subscribe headset:

Switch the bluetooth headset to
“Pairing mode” (see user’s manual
for the bluetooth headset)

Press softkey

and select

Settings - Bluetooth- BT Status

Press

Change

to switch bluetooth

Select

Subscribe headset

Press

New

to register a new

Bluetooth headset.

The handset searches for BT devices
for approx 30 sec.

Confirm the found headset with

and enter PIN of the headset.

Status:

Press

select

Settings-

Bluetooth-BT Status

Press

Change

to switch Bluetooth

on or off

Inserting standard battery

Aastra 612d, 622d, 650c

Push the battery cover downwards until it disengages
from the locking mechanism and lift off. Insert the
battery with contacts downwards. Replace the battery
cover and push upwards until it snaps into place

Aastra

632d

Undo the two screws on the back of the handset with a
suitable tool and remove the cover. Insert the battery
with the contacts downwards, close the battery
compartment with the cover (insert underneath, press
down from above) and screw back in place. Do not
damage the rubber seal when assembling

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Aastra 612d, 622d, 632d and 650c

Aastra 612d, 622d, 632d and 650c Quick Reference Guide

Connecting the charging unit

Aastra 612d, 622d, 650c:

This handset can be used

without any changes to the charger cradle.

Aastra 632d

: To use this handset, you must remove the

two lateral guides in the charger cradle. They are easy to
lift on the inside edge using a fingernail or a paper clip.

The plastic guides can also be removed, by pushing a

suitable screwdriver into the slits on the bottom of the
charger.

Connect the plug-in power supply to the charger cradle
and place the connection cable through the cable guide.
Place the charger cradle on a non-slip surface. Change
the plug of the power supply unit if necessary.

Power Supply / Power unit

The power supply unit is designed for 100V to 240V AC

(50-60 Hz). It is supplied with four change adapters
enabling virtually worldwide use. Where necessary,
connect the plug normally used in your country to the
power supply unit. There are two versions of the plug-in
power supply unit that are connected slightly differently:

Version 1

: Press the pushbutton switch on the power

supply unit and push out the existing plug upwards.
Insert the new plug from above into the power supply
unit

Version 2

: Remove any existing plug by pressing OPEN.

Then insert the required new plug into the power

supply unit at a slight angle with the label TOP upwards.

Press downwards until it snaps into place

Accessories

The following accessories are available:

Aastra 600c/d charger with international AC-Adapter

Aastra 612d / Handset

Aastra 622d / Handset

Aastra 632d / Handset

Aastra 650c / Handset

Aastra 622d, 632d, 650c / Power-Battery-Pack

Aastra 622d, 632d, 650c/ Cover for Power Battery
Compartment

Aastra 612d, 622d, 632d, 650c/ Rotary-Belt Clip

Aastra 612d, 622d, 632d, 650c/ Leather Pouch

Neck Band, including band holder for Aastra 632d

Aastra 622d, 632, 650/MicroSD-card

Aastra 600d/c charger Rack with 8 charger cradles

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FCC Statement (U.S. only). (Not applicable for
Aastra 650c)

This device complies with part 15 of the FCC Rules. Oper-

ation is subject to the following two conditions:

(1) This device may not cause harmful interference, and
(2) this device must accept any interference received,
including interference that may cause undesired opera-
tion. Modifications not expressly approved by this com-
pany could void the user's authority to operate the
equipment.

NOTE:

This equipment has been tested and found to

comply with the limits for a Class B digital device, pursu-
ant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful inter-
ference in a residential installation. This equipment gen-
erates, uses and can radiate radio frequency energy and,
if not installed and used in accordance with the instruc-
tions, may cause harmful interference to radio commu-
nications. However, there is no guarantee that interfer-
ence will not occur in a particular installation. If this
equipment does cause harmful interference to radio or
television reception, which can be determined by turn-
ing the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the fol-
lowing measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and
receiver.

• Connect the equipment into an outlet on a circuit dif-
ferent from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV techni-
cian for help.

Health and Safety Information

Exposure to Radio Frequency (RF) Signals:

The wireless phone is a radio transmitter and receiver. It

is designed and manufactured not to exceed the emis-
sion limits for exposure to radio frequency (RF) energy
set by the Federal Communications Commission (FCC)
of the U.S. Government. These limits are part of compre-
hensive guidelines and establish permitted levels of RF

energy for the general population. The guidelines are
based on the safety standards previously set by both U.S.
and international standards bodies. These standards
include a substantial safety margin designed to assure
the safety of all persons, regardless of age and health.

This device and its antenna must not be co-located or

operating in conjunction with any other antenna or
transmitter.

This EUT has been shown to be capable of compliance

for localized specific absorption rate (SAR) for uncon-
trolled environment/general population exposure limits
specified in ANSI/IEEE Std. C95.1- 1992 and had been
tested in accordance with the measurement procedures
specified in FCC/OET Bulletin 65 Supplement C (2001)
and IEEE 1528-2003.

General information

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

Industry Canada (Canada only)

Operation of this device is subject to the following two
conditions:

(1) this device may not cause interference, and (2) this
device must accept any interference, including interfer-
ence that may cause undesired operation of the device.

Privacy of communications may not be ensured when
using this telephone.
Exposure to Radio Frequency (RF) Signals:

The wireless phone is a radio transmitter and receiver. It

is designed and manufactured not to exceed the emis-
sion limit for exposure to radio frequency (RF) energy set
by the Ministry of Health (Canada), Safety Code 6. These
limits are part of comprehensive guidelines and estab-
lished permitted levels of RF energy for the general pop-
ulation. These guidelines are based on the safety stand-
ards previously set by international standard bodies.

These standards include a substantial safety margin

designed to assure the safety of all persons, regardless of
age and health.

This device and its antenna must not be co-located or

operating in conjunction with any other antenna or
transmitter.

This device has been shown to be capable of compliance

for localized specific absorption rate (SAR) for uncon-
trolled environment / general public exposure limits
specific in ANSI/IEEE C95.1-1992 and had been tested in
accordance with the measurement procedures specified
in IEEE 1528-2003.

Declaration of conformity

Details to be found at www.aastra.com/sdoc

Please also use the other documentation that was
supplied with the parts of your telephone system.

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

Subject to change without prior notice.
For questions regarding the product,
please contact your Aastra Certified Sales Partner.
Also visit us on

www.aastra.com

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1424-EN/LZT103 092 RA

VoIPon www.voipon.co.uk sales@voipon.co.uk Tel: +44 (0)1245 808195 Fax: +44 (0)1245 808299

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